Contract Review Coordinator

Fundamental Administrative Services, LLC; Maryland; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Tuition Reimbursement

DailyPay option

Job summary

Fundamental Administrative Services, LLC is seeking a highly organized Contract Review Coordinator to manage contract intake, initial reviews, and ensure compliance across agreements. This role liaises with HR, Operations, and Finance, tracking status and approvals throughout the lifecycle.

Ideal candidates have a legal/admin background, 2+ years in contract coordination, and proficiency with MS Office. Knowledge of HIPAA and healthcare regulations is a plus, with a focus on accurate

Qualifications

• Education: associate or bachelor in business administration, legal/paralegal studies, or related field.
• 2+ years in legal admin, paralegal, or contract coordination role.
• Proficient with MS Office.
• Detail-oriented with strong proofreading to catch inconsistencies.
• Experience in healthcare or long-term care sector.
• Familiar with HIPAA, state healthcare regs, or vendor management.

Responsibilities

• Manage contract intake system with complete documentation.
• Liaise between HR, Operations, Finance and legal to clarify terms.
• Monitor contract status and provide weekly stakeholder updates.
• Perform initial reviews of vendor/service contracts for deviations.
• Ensure contracts align with internal compliance standards.
• Oversee digital signature process and filing of executed copies.
• Generate early warning reports for renewals/ expirations.
• Maintain standard templates for clinical and business agreements.

Skills

Detail-oriented

Healthcare regulations

Vendor management

Education

Business Admin / Legal Studies

Tools

MS Office

Job description

Position Summary

Fundamental Administrative Services is seeking a highly organized and detail-oriented Contract Review Coordinator to join our legal team. In this role, you will serve as the primary point of contact for the intake, tracking, and basic review of all Legal Contracts/Agreements. You will ensure that our contract lifecycle—from initial request to final execution is seamless, compliant, and efficient.

If you are a professional who thrives on process improvement, clear communication, and meticulous documentation.

Posted Salary Range

USD $60,000.00 - USD $70,000.00 /Yr.

Wage Commensuration

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets, experience, education and training, licensure and certifications, and other business and organizational needs.

Duties & Responsibilities

Workflow & Intake Management

• Manage the legal department’s contract intake system, ensuring all requests are submitted with complete documentation.


• Serve as the liaison between internal departments (e.g., HR, Operations, Finance) and legal counsel to clarify business terms.


• Monitor the \"status\" of all pending contracts and provide weekly updates to stakeholders.

Contract Review & Compliance

• Perform initial reviews of vendor agreements, and service contracts to identify missing terms or standard legal deviations.


• Ensure all contracts align with internal compliance standards and organizational policies.


• Manage the digital signature process (e.g., DocuSign, Adobe Sign) and ensure fully executed copies are filed correctly.

Lifecycle & Database Management

• Generate \"Early Warning\" reports for upcoming renewals or expirations to prevent service interruptions.


• Assist in the maintenance of \"Standard Templates\" for various clinical and business agreements.

Qualifications & Requirements

• Education: Associate’s or Bachelor’s degree in Business Administration, Legal/Paralegal Studies, or a related field.


• Experience: 2+ years of experience in a legal assistant, paralegal, or high-level administrative role involving contract coordination.


• Tech-Savvy: Proficiency with MS Office.


• Detail-Oriented: Exceptional proofreading skills and the ability to spot inconsistencies in complex documents.


• Experience within the healthcare or long-term care sector.


• Familiarity with HIPAA, state-specific healthcare regulations, or vendor management.

Benefits

All of our employees are valued and receive a competitive wage; full time team members are also offered a comprehensive benefit package which includes:

• Medical, Dental, Vision, Life and Disability Insurance


• Flexible Spending Accounts


• Tuition Reimbursement & Loan Repayment Programs


• PerkSpot - Local Deals and Weekly Perks Program


• 401(k)


• Vacation/Holiday/Sick Pay Plan


• Pet Insurance Discount


• DailyPay option available! Get your pay, when you need it


• Purchasing Power - online purchase/payroll deduction


• Tickets at Work - entertainment ticket discounts


• Employee Assistance Plan - easy-to-use services to help with everyday challenges of life (available for all employees and their families)


• Helping Friends Foundation - our employees hardship/crisis fund


• Auto and Home Insurance - employee discount available & payroll deduction

EOE Statement

Drug Free, Smoke-Free work place. Equal Opportunity Employer, including disability/vets