Contract Coordinator

Collabera; North Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time off

Paid sick time

Paid vacation time

Paid parental leave

Paid holidays

Job summary

Collabera is seeking a Contract Coordinator II to support creation, negotiation, execution, and administration of consulting and speaker contracts within a highly regulated environment. You will collaborate with Legal, Compliance, Procurement, Finance, Marketing, and other cross-functional teams to ensure timely, compliant contract processing.

The role requires handling high-volume contract portfolios with strong organization and customer-service focus, delivering results in a fast-paced

Qualifications

• Three to five years of experience processing high volumes of contracts.
• Experience in a highly regulated industry.
• Ability to review and interpret contractual language with independent judgment.
• Experience in contract negotiation, legal operations, or contracting.
• Experience collaborating with Legal, Compliance, Procurement, Finance, Marketing, and other teams.
• Strong verbal and written communication and customer service skills.
• Excellent organizational skills and attention to detail with multiple stakeholders.
• Ability to work independently and manage competing priorities in a fast-paced environment.

Responsibilities

• Create, negotiate, process, and execute consulting and promotional speaker agreements on time and in compliance.
• Review and interpret contractual language and handle standard documents independently.
• Manage high volumes of contracts and complex portfolios while balancing priorities.
• Maintain contracting documentation and records per policies and procedures.
• Collaborate with Legal, Compliance, Procurement, Finance, Marketing, and other stakeholders.
• Develop relationships with internal and external partners such as consultants and institutions.
• Identify opportunities to standardize contracting practices and drive process improvements.
• Support negotiations and proactively manage contracts and stakeholders through effective communication.

Skills

Contract management

Stakeholder communication

Organization

Attention to detail

Customer service

Tools

Microsoft Word

Excel

Outlook

Teams

SmartSheet

Adobe Sign

Adobe Acrobat

Contract lifecycle systems

Job description

The Contract Coordinator II will support the creation, negotiation, execution, and administration of consulting and promotional speaker contracts within a highly regulated environment. This role requires strong contract management, customer service, stakeholder communication, and organizational skills while managing high-volume and complex contract portfolios. The position partners closely with Legal, Compliance, Procurement, Finance, Marketing, and other cross-functional teams.

Key Responsibilities:

• Create, negotiate, process, and execute consulting and promotional speaker agreements within established timelines and compliance requirements.
• Review and interpret contractual language and independently process standard contractual documentation while escalating complex agreements when necessary.
• Manage high volumes of contracts and complex contract portfolios while balancing competing priorities and deadlines.
• Maintain contracting documentation, files, and records in accordance with established policies and procedures.
• Partner with Legal, Compliance, Procurement, Finance, Marketing, Commercial Operations, Medical Affairs, and other cross-functional stakeholders.
• Develop and maintain strong relationships with internal stakeholders, external consultants, speakers, institutions, and other business partners.
• Identify opportunities to improve and standardize contracting practices and support continuous process improvement.
• Support contract negotiations and proactively manage contracts, stakeholders, and consultants through effective anticipation, resolution, and communication.
• Maintain strong organization and attention to detail while effectively managing multiple priorities in a fast-paced environment.
• Deliver customer service-focused outcomes through empathy, active listening, emotional intelligence, time management, and problem-solving.

Required Qualifications:

• Three to five years of experience processing high volumes of contracts and managing complex contract portfolios.
• Experience working within a highly regulated industry.
• Experience reviewing and interpreting contractual language and exercising independent judgment regarding escalation.
• Experience with contract negotiation, legal operations, project management, or contracting.
• Experience partnering with Legal, Compliance, Procurement, Finance, Marketing, and other cross-functional business teams.
• Strong verbal and written communication, presentation, interpersonal, and customer service skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple stakeholders throughout the contract lifecycle.
• Ability to work independently, manage competing priorities, and maintain accountability in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, SmartSheet, Adobe Sign, Adobe Acrobat, and contract lifecycle management systems.

Preferred Qualifications:

• Experience managing consulting or promotional speaker contracts.
• Experience with contract lifecycle management systems.
• Experience with procurement and contract management tools.
• Strong negotiation, problem-solving, and business process skills.
• Relevant contracting experience within a regulated environment.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.