Contracts Manager

W.O. Grubb Crane Rental; Elkridge (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

W.O. Grubb Crane Rental is seeking a Contracts Manager to oversee a portfolio of customer and vendor contracts from review through administration.

You will identify risks, negotiate terms, draft amendments, and coordinate execution while collaborating with sales, operations, finance, and leadership to protect company interests. The role requires a bachelor’s degree and at least five years of direct contract management experience, with proficiency in Microsoft 365, Salesforce, SharePoint, Adobe

Qualifications

• Bachelor’s degree from an accredited college or university is required.
• Minimum five (5) years of direct contract management, administration, or negotiation experience.
• Experience reviewing, negotiating, and managing commercial contracts with limited supervision.
• Strong understanding of contract terms, risk allocation, and related provisions.
• Excellent written, verbal, negotiation, and interpersonal communication skills.
• Proficiency with Microsoft 365, Salesforce, SharePoint, Adobe Acrobat, and Docusign.
• Ability to manage a high-volume contracts portfolio and prioritize deadlines.
• Must pass drug, background, and fit-for-duty checks.

Responsibilities

• Primary responsibility is the management, review, negotiation, drafting, and administration of contracts within an assigned portfolio.
• Review customer, vendor, subcontract, confidentiality, service, rental, and liability provisions to mitigate risk.
• Negotiate contract terms with customers and vendors within company guidelines.
• Draft contract language, amendments, notices, and other documents.
• Provide contract guidance and risk assessments to internal stakeholders.
• Ensure terms comply with company policies, risk positions, and business objectives.
• Coordinate contract execution and maintain accurate records throughout the lifecycle.
• Track status, approvals, amendments, renewals, and notices.
• Maintain organized contract files and records; communicate terms during negotiations.
• Identify issues requiring management review and escalate promptly.

Skills

Contract management

Negotiation

Risk assessment

Communication

Analytical thinking

Education

Bachelor’s degree

Juris Doctor

Tools

Microsoft 365

Salesforce

SharePoint

Adobe Acrobat

Docusign

Job description

Description

The Contracts Manager is responsible for managing an assigned portfolio of customer and vendor contracts throughout the contract lifecycle, including contract review, risk assessment, negotiation, drafting, revision, execution coordination, and ongoing contract administration.
The position serves as a primary point of contact for contract-related matters within an assigned portfolio and collaborates closely with senior management, sales, operations, finance, and customers to facilitate efficient contract execution while protecting Company interests.
The Contracts Manager must exercise sound business judgment, identify contractual and commercial risks, recommend practical solutions, and escal… The role requires the ability to manage multiple priorities, work in a fast-paced environment, and maintain high standards of accuracy and responsiveness.
Our larger customers expect us to sign their contract forms, which require careful review and editing to protect our interests. Some of these edits will require negotiation with the customer to resolve. Other customers make edits to our standard contracts, which require careful review. Contract manager must be comfortable on making calls on the risk of losing a project versus the risk to the company of a given set of customer proposed contract terms and be skillful at making arguments to customers as to why fair contract terms are in both companies interests. Often the contract drafting and negotiations are being handled under time pressure to keep up with upcoming project schedules and the Contracts Manager must be able to juggle multiple priorities and able to accommodate occasional periods of high workload.

Responsibilities:

• Primary responsibility is the management, review, negotiation, drafting, and administration of contracts and contract-related documentation within an assigned contracts portfolio.
• Review customer, vendor, subcontract, confidentiality, service, rental, and liability provisions to identify and mitigate risk.
• Negotiate contract terms directly with customers, vendors, and their representatives within established Company guidelines.
• Draft contract language, amendments, addenda, notices, and other contract-related documents.
• Provide contract guidance and risk assessments to internal stakeholders, including sales, operations, project personnel, finance, and management.
• Ensure contract terms are compliant with Company policies, approved risk positions, and business objectives.
• Coordinate contract execution and maintain accurate contract records throughout the contract lifecycle.
• Track contract status, approvals, correspondence, amendments, renewals, notices, and other key contractual obligations.
• Maintain organized electronic contract files and contract management records.
• Protect company interests and effectively communicate the same to the sales team and/or customers during negotiations over contract terms.
• Analyze and mitigate risk in contracts and contract-related documents.
• Support proposal preparation and pre-award contract review activities.
• Prepare and distribute contract status updates, reports, and performance metrics.
• Identify issues requiring management review and elevate matters to the Director of Contracts in a timely manner.
• Work closely with sales personnel regarding customer contract requirements and project-specific contractual matters.
• Assist internal departments with interpretation of contract provisions and resolution of contract-related issues.
• Support billing, collections, insurance, operations, and other business functions as contract terms require.
• Participate in process improvement initiatives and implementation of contract management best practices.
• Utilize contract lifecycle management technologies and AI-supported contract review tools, where applicable, to improve efficiency and consistency.
• Perform special projects and related assignments as directed.
• Occasional travel to a branch offices, project locations, customer locations, or industry events may be required.
• Other duties as assigned.

Knowledge, Skills, and Experience
Essential:

• Bachelor’s degree from an accredited college or university required.
• Minimum five (5) years of direct contract management, contract administration, contract negotiation, or related commercial contracting experience.
• Demonstrated experience reviewing, negotiating, and managing commercial contracts with limited supervision.
• Strong understanding of contract terms and conditions, including indemnity, additional insured triggers, waiver of subrogation, retainage, borrowed servant, liquidated and consequential damages, ISO forms and endorsements, insurance, limitation of liability, payment, termination, dispute resolution, and related risk allocation provisions.
• Excellent written, verbal, negotiation, and interpersonal communication skills.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to manage a high-volume contracts portfolio and prioritized competing deadlines.
• Proficiency with: Microsoft 365 Applications, Salesforce, SharePoint, Adobe Acrobat, Docusign.
• Ability to prepare and maintain accurate records, reports, and contract files.
• Ability to exercise sound judgment and appropriately escal…
• Must be able to pass a drug test, background check, and fit for duty test.

Preferred:

• Juris Doctor (J.D.) degree.
• Experience supporting construction, equipment rental, industrial services, transportation, or related industries.
• Experience reviewing and negotiating customer-drafted contracts.
• Experience with AI-supported contract review platforms, including tools such as Spellbook, Evisort, ContractPodAi, Ironclad AI, Legora, or similar technologies.
• Knowledge of commercial contracting principles, contract lifecycle management processes, and applicable business regulations.