Contract & Compliance Project Coordinator

Brandywine Homes; Irvine (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Brandywine Homes is seeking a Project Coordinator to support administration and compliance of consultant contracts across multiple projects. The role focuses on coordinating contract documentation, insurance compliance, and maintaining accurate project records.

The ideal candidate is highly organized, detail-oriented, and capable of managing deadlines and documentation requirements, with strong follow-through on contractual obligations.

Qualifications

• 2+ years of experience in project coordination or related fields.
• Experience with consultant, vendor, or professional services agreements preferred.
• Strong organizational and documentation management skills with attention to detail.
• Proficiency with Microsoft Office and document/project management systems.

Responsibilities

• Coordinate the preparation, routing, execution, and maintenance of consultant agreements, change orders, purchase orders, exhibits, and related contract documentation.
• Track contract status, signatures, expiration dates, renewals, amendments, and other key milestones.
• Maintain accurate and organized electronic contract files and project records.
• Coordinate with project managers, consultants, legal, procurement, finance, and other internal stakeholders to resolve contract-related issues.
• Monitor consultant contracts for compliance with established company policies, project requirements, and contractual obligations.
• Assist with onboarding new consultants and ensuring required documentation is received before work begins.
• Support contract closeout activities, including confirmation of outstanding documentation and completion of required records.
• Review and monitor consultant certificates of insurance (COIs) and related insurance documentation for compliance with contractual requirements.
• Track required coverage, limits, policy dates, endorsements, additional insured status, and other insurance provisions. Use Paladin to track insurance.
• Maintain an insurance compliance tracker and proactively follow up on expired, missing, or non-compliant documentation.
• Coordinate with consultants, insurance brokers, risk management, and internal stakeholders to obtain updated or corrected insurance documentation.
• Escalate insurance exceptions or gaps to the appropriate project, risk management, legal, or management personnel.
• Ensure consultants satisfy required insurance and compliance conditions prior to mobilization or commencement of applicable work.
• Maintain audit-ready records of insurance documentation and compliance communications.

Skills

Project coordination

Contract administration

Vendor management

Insurance compliance

Organization

Communication skills

Documentation management

Tools

Microsoft Office

Excel

Job description

Brandywine Homes is seeking a Project Coordinator to support administration and compliance of consultant contracts across multiple projects. The role focuses on coordinating contract documentation, insurance compliance, and maintaining accurate project records.

The ideal candidate is highly organized, detail-oriented, and capable of managing deadlines and documentation requirements, with strong follow-through on contractual obligations.