Contract Closeout Specialist I

The Chicago Lighthouse; United States; Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Vacation days

Paid holidays

Paid sick leave

Health insurance eligibility

401(k) plan

Health & Welfare pay

Job summary

The Chicago Lighthouse is seeking a Contract Closeout Specialist I for a fully remote, United States-based role. The position involves post-award closeout, clerical tasks, and coordination with contracting officers to ensure proper closure of contracts and delivery orders.

Responsibilities include maintaining contract records, reconciling invoices, and preparing closeout documentation while following standard operating procedures.

Qualifications

• Requires a four-year degree or equivalent work experience.
• Knowledge of Federal Acquisition Regulations (FAR) and federal contracting procedures is required.
• Completion of DAU acquisition class (CON 140) is required; other CON courses recommended.
• Working knowledge of MS Office software is required.
• Lived experience with blindness or low vision is strongly valued; experience using screen readers or assistive technologies is encouraged.

Responsibilities

• Complete contract close out process as required by procedures and directed by site supervisor.
• Maintain 100% accountability of contract folders/documents throughout closeout.
• Determine if contract, invoices and payment records reconcile.
• Check government databases for receiving documentation.
• Contact vendors for invoice payment information as needed.
• Acquire written delivery history from manufacturers/contractors.
• Prepare DD1594 and closeout documents for review and approval.
• Scan documents as required.
• Perform other duties as assigned by supervisor.

Skills

FAR knowledge

Screen reader experience

Disability awareness

MS Office proficiency

Education

Four-year degree or equivalent

Tools

MS Office

DAU acquisition courses

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contract Closeout Specialist I

Full Time Clerical Remote, US

Salary Range: $20.00 To $23.00 Hourly

THIS POSITION IS FULLY REMOTE

STATEMENT OF PURPOSE: The primary purpose of this entry level position is to perform non-inherently governmental contract management support services using basic contracting methods and contract types. Performs administrative functions, closeout of contracts and delivery orders below and frequently above the simplified acquisition threshold. Care must be taken by the contract employee to obtain approval, concurrence, and/or signature of the Contracting Officer when it is required, and entails a thorough knowledge of the limitations of non-government employees when assisting in closeout of any contractual vehicle.

Except for the Contracting Officer or other designated federal official as allowed by law, no one may directly accept services, legally bind the government, change or establish contractual terms and conditions, or obligate the government, regarding any contractual agreement. The primary duties of this Contract Close out Specialist position are to perform post-award closeout relative to award of contracts below and frequently above the simplified acquisition threshold. These duties combine clerical functions and technical expertise. Types of procurement vehicles include, but are not limited to, competitive purchase orders and delivery orders and indefinite quantity/indefinite delivery contracts. Types of requirements include, but are not limited to, services, construction, and commodities.

RESPONSIBILITY FOR THE WORK OF OTHERS: This position holds no direct supervisory responsibility.

SPECIFIC ACTIVITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Will complete contract close out process as required by standard operating procedures and directed by site supervisor;
• Maintaining 100% accountability of contract folder/documents throughout closeout process;
• Determining if contract, invoices and payment records reconcile;
• Checking government databases for receiving documentation;
• Contacting vendor for invoice payment information, if necessary;
• Responsible for contacting manufacturers or contractors to acquire written delivery history through electronic or verbal means;
• Preparing DD1594;
• Returning contract folder to Supervisor for review and submission to Contracting Officer;
• Prepare closeout documents for contracting officer review and approval as required by standard operating procedures;
• Preparing DD1594;
• Scanning as required;
• Performs other duties as assigned by supervisor;

Requirements:

• Position requires a four-year degree or equivalent work experience;
• Knowledge of Federal Acquisition Regulations and federal contracting procedure is required;
• Contract management specific training courses are typically necessary to understand this type of work and are required for this position:
  • Completion of DAU acquisition class (CON 140) is required;
  • CON 110: Mission-Support Planning (Recommended);
  • CON 111: Mission-Planning Execution (Recommended);
  • CON 112: Mission-Performance Assessment (Recommended);
• The position requires working knowledge of MS Office software;
• Lived experience with blindness or low vision is strongly valued.
• Individuals with experience using screen readers or other assisted technologies are encouraged to apply.
• Commitment to our mission of providing opportunities for people who are blind, visually impaired, deaf-blind, multi-disabled and veterans is essential.

Employee Benefits

• 10 accrued days of paid vacation
• 12 paid holidays
• 7 accrued days of paid sick leave
• Insurance eligibility the 1st of the month after 30 days of employment
• 401(k) plan with company match
• Hourly Health & Welfare pay

The Chicago Lighthouse for People Who Are Blind or Visually Impaired is an Equal Opportunity Employer in full compliance with local, state, and federal Civil Rights & All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.