Junior Closeout Analyst

PCI Government Services LLC; Washington (District of Columbia); Remote; USD 55,000 - 75,000; Full time

Job summary

PCI Government Services LLC is seeking a Jr Closeout Specialist to support HHS in a remote environment. You will administer and execute closeouts of federal contracts, task orders, and purchase orders in accordance with FAR and HHS policies, ensuring files are accurate, compliant, and ready for closure.

Responsibilities include end-to-end close-out, reviewing files, reconciling obligations, coordinating with COs and contractors, and maintaining audit-ready documentation while tracking key

Qualifications

• Knowledge of federal contracting lifecycle and closeout processes.
• Understanding of FAR requirements and HHS policies.
• Ability to analyze financial data including obligations and deobligations.
• Experience reviewing complex contract files for completeness and compliance.

Responsibilities

• Perform end-to-end close-out of contracts, including various award types.
• Review contract files to ensure deliverables and actions are complete.
• Validate invoices paid and funds deobligated with finance offices.
• Reconcile unliquidated obligations and ensure proper financial closeout.
• Coordinate with COs, specialists, offices, and contractors to resolve issues.
• Ensure compliance with FAR 4.804 and HHS policies.
• Prepare audit-ready contract closeout documentation.
• Track closeout metrics and performance indicators.
• Identify and implement process improvements to reduce cycle times.
• Support audits, data calls, and management reporting requirements.

Skills

Federal contracting knowledge

FAR knowledge

Financial analysis

Contract closeout

UFMS/PRISM

Attention to detail

Communication

Tools

UFMS / PRISM systems

Job description

The Jr Closeout Specialist supports HHS and reports to the Program Manager. This position is Remote. The Contract Closeout Specialist is responsible for administering and executing the closeout of federal contracts, task orders, and purchase orders in accordance with the Federal Acquisition Regulation and HHS acquisition policies. The specialist ensures that all contractual, financial, and administrative actions have been completed, and that contract files are accurate, compliant, and ready for official closure.

Major Duties and Responsibilities

• Perform end-to-end close-out of contracts, including fixed-price, cost-reimbursement, and time-and-materials awards.
• Review contract files to ensure all deliverables, modifications, and administrative actions are complete.
• Validate that all invoices have been paid and funds are deobligated in coordination with finance offices.
• Reconcile unliquidated obligations (ULOs/UDOs) and ensure proper financial closeout.
• Coordinate with Contracting Officers (COs), Contract Specialists, program offices, and contractors to resolve outstanding issues.
• Ensure compliance with regulatory requirements outlined in the Federal Acquisition Regulation (e.g., FAR 4.804 Closeout of Contract Files).
• Prepare and maintain accurate contract closeout documentation and audit-ready files.
• Track and report closeout metrics, including backlog, aging reports, and performance indicators.
• Identify and recommend process improvements to enhance efficiency and reduce closeout cycle times.
• Support audits, data calls, and management reporting requirements.

Knowledge and Skills

• Knowledge of federal acquisition lifecycle and contract administration principles.
• Understanding of the Federal Acquisition Regulation and HHS/PSC acquisition policies.
• Ability to analyze financial data, including obligations, expenditures, and deobligations.
• Skill in reviewing complex contract files for completeness and compliance.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with internal and external stakeholders.
• Proficiency in contract writing and financial systems (e.g., UFMS, PRISM, or similar).

Minimum Qualifications

• Experience in federal contracting, contract administration, or contract closeout.
• Knowledge of contract types and closeout procedures.
• Ability to interpret acquisition regulations and policies.
• Experience with financial reconciliation and UDO/ULO management.
• At least one (1) year of experience performing contract closeout.
• Three (3) years of administrative experience

Supervisory Controls

The specialist works under the general supervision of the Project Manager or Team Lead, with assignments requiring independent judgment and decision-making in resolving closeout issues.

Work is primarily performed in a telework environment, requiring coordination across multiple systems.

Key Performance Indicators

• Reduction in closeout backlog
• Timeliness of contract closeout actions
• Accuracy and audit readiness of contract files
• Successful resolution of UDOs/ULOs

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.