Clerk II

Paycom - ATS; Huntsville (AL); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Paid holidays

Vacation after 1 year

Medical insurance

Dental coverage

Vision coverage

Disability insurance

Life Insurance

403(b) Retirement Plan with match

Tuition Reimbursement

Employee Assistance Program

Referral bonus program

Service animal training leave

Focus on upward mobility

Inclusive team environment

Job summary

The Lighthouse for the Blind, Inc. is seeking a detail-focused document control assistant to support the CMS Redstone Arsenal operation. You will handle receiving, inventory, scanning, indexing, and secure destruction of government contracts on site.

Core requirements include a High School diploma, strong MS Office skills, and teamwork with blind or low-vision colleagues. Competitive benefits and a mission-driven workplace are offered.

Qualifications

• High School diploma required.
• Excellent verbal and written communications skills required.
• Attention to detail and accuracy are crucial.
• Must be team oriented with strong work ethic and deadlines.
• Experience with people who are blind, DeafBlind, or with disabilities preferred.
• Working knowledge of MS Office including Excel, Word, Access and PowerPoint.
• Familiar with basic clerical duties such as answering calls, filing, distribution, and data entry.

Responsibilities

• Receive and inventory all folders/documents shipped or provided on site.
• Report inventory discrepancies in writing within one business day.
• Store folders and maintain accountability of locations.
• Retrieve and prepare folders for scanning; index per SOPs.
• Perform quality checks on scanned documents for legibility and pages.
• Label and store documents on media for future electronic or postal shipment.
• Ensure 100% accountability during temporary storage and destruction.
• Destroy folders per DoD requirements and SOPs; provide destruction certification.

Skills

Verbal communication

Written communication

Attention to detail

Team oriented

MS Office

Clerical duties

Data entry

Education

High School diploma

Tools

MS Office Suite (Excel, Word, Access, PowerPoint)

Job description

Job Details

Job Location: CMS Redstone - Redstone Arsenal, AL 35898, Position Type: Full Time, Education Level: High School or equivalent, Salary Range: $17.50 - $17.50 Hourly, Travel Percentage: Less than 10%, Job Shift: Day Shift, Job Category: Admin - Clerical

The Lighthouse for the Blind, Inc. transforms the lives of people who are blind, DeafBlind, and blind with other disabilities. Through employment opportunities, we are a catalyst for empowerment. We foster self-confidence and instill a life changing affirmation that independence is possible. From our expertise in cutting-edge technology to our understanding of mobility, we help people who are blind and DeafBlind live fulfilling lives.

We believe everyone, no matter their vision abilities, deserves to experience the power of employment. Our goal for each person we reach is to ignite a fire of determination that is centered on the reality that blindness doesn’t define who you are or how you choose to live.

Purpose

Work within a team of blind and low vision personnel with a mission of creating and enhancing opportunities for independence and self-sufficiency of people who are blind, DeafBlind, and blind with other disabilities. Participates in the start-up operation of Contract Management Services (CMS) on Redstone Arsenal. Performs day-to-day document management control this includes but is not limited to preparation, scanning, assessment, and possible destruction of government contracts prepping them for and destroying them after close-out.

Responsibilities

• Receive and inventory all folders/documents shipped through an independent delivery service or provided through an on-site facility process.
• Report inventory discrepancies to the supervisor as well as the customer in writing within one business day of receipt of folders/documents.
• Place folders in storage area awaiting the document preparation and scanning phase. Maintain accountability of folder locations in the event a folder is required prior to close out procedures.
• Retrieve folders from storage area and prepare for document scanning. Scan documents and index them according to provided standard operating procedures.
• Complete quality checks on scanned documents to ensure legibility and inventory of pages.
• Complete storage and labeling of documents on various forms of media for future shipment through electronic or postal means.
• Complete quality checks as provided by standard operating procedures.
• Reassemble documents in folder for future close out procedures.
• Place folder/s in temporary storage for future distribution by contract closeout supervisor.
• Maintain 100% accountability storage of folders/documents being temporarily stored for destruction.
• Destroy folders in accordance with DOD requirements and standard operating procedures.
• Provide certification of destruction for each folder/s or as the individual customer requires.
• Maintain measurement metrics required to determine each step in the process.
• Complete metric reports on a daily schedule for review.
• Receive daily direction from on-site supervisor.

Minimum Requirements

• High School diploma required.
• Excellent verbal and written communications skills required.
• Attention to detail and accuracy are crucial.
• Must be team oriented, possess a strong work ethic, have the ability to meet deadlines and possess good organizational skills.
• Experience with people who are blind, DeafBlind or individuals with other disabilities is preferred.
• Must have a working knowledge of MS Office software to include Excel, Word, Access and PowerPoint.
• Must be familiar with basic clerical duties such as answering a phone, filing, document distribution, and handling.
• Basic data entry required for reports.

Company benefits may include

• 12 Paid Holidays per year
• 2 weeks vacation after one year of employment
• Medical, Dental, and vision plans
• Long-term and short-term disability, AD&D
• Life Insurance
• 403(b) Retirement Plan with 6% employer match
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Team Member Referral Bonus Program
• Paid Leave for Service Animal Training
• Focus on Upward Mobility
• Inclusive and Supportive Team Environment

Please note

Under the AbilityOne Program, The Lighthouse for the Blind, Inc. gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process.

Equal Opportunity Statement

The Lighthouse for the Blind, Inc. is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.