Contract Billing Specialist II

Links Technology Solutions, Inc.; Sparks, Northern (NV, KY); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Job summary

Links Technology Solutions, Inc. seeks a Contract Billing Specialist II to support high-visibility contract portfolios, ensuring precise billing per terms. Location is Sparks, NV, onsite, with a 40-hour week and a contract duration of 5 months+ at a pay rate of $27.70 per hour.

The role emphasizes cost validation, audit-ready invoice packages, and collaboration with Contracts, Program Management, and Accounting. Strong Excel and ERP proficiency are essential to succeed in this environment.

Qualifications

• 1–3+ years of billing experience in complex contracts.
• Strong ERP and GL understanding for project reporting.
• Experience preparing detailed invoice packages and documentation.
• Advanced Excel skills and ability to reconcile costs.

Responsibilities

• Prepare and submit various invoices in full compliance with contract terms.
• Validate billed costs for allowability and accuracy.
• Reconcile billed amounts with project reports and maintain supporting docs.
• Maintain billing matrices and contract-specific schedules.
• Assist in monthly AR reconciliations and engage with accounting.

Skills

Billing experience

ERP systems

Excel

Reconciling costs

Analytical skills

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Excel/Reporting tools

Job description

Title: Contract Billing Specialist II
Location: Sparks, NV (Onsite)
Pay Rate: $27.70 per hour
Hours: 40 hours per week
Duration: Contract (5 months+)

Summary

Our client is a prominent firm within the aerospace and defense industry seeking an experienced Contract Billing Specialist I to support high-visibility contract portfolios that demand precision, compliance, and fluency in multifaceted billing structures.

Responsibilities

• Prepare and submit Cost, Time & Material, and Firm Fixed Price (including Milestone, Progress Payment, and Performance-Based) invoices in full compliance with contract requirements.
• Validate billed costs for allowability, accuracy, and alignment with contractual terms.
• Reconcile billed amounts to project reports and compile all required supporting documentation.
• Maintain and update billing matrices, project setup checklists, and contract-specific billing schedules.
• Assist in monthly AR billed/unbilled reconciliations.
• Partner with Accounting to resolve cash application issues.
• Support collection activities on aged receivables.
• Follow internal billing controls and departmental desk procedures.
• Prepare complete, audit-ready invoice packages for internal and external auditors.
• Organize and maintain invoice archives and billing schedules.
• Collaborate with Contracts, Program Management, Pricing, and Program Support to ensure accurate billing setup, execution, and contract closeout.
• Resolve billing and collection issues, funding updates, contract modifications, and revenue configuration questions.
• Provide input to process improvements and system enhancements.

Qualifications

• 1–3+ years of billing experience, ideally within complex contract environments.
• Strong expertise with ERP systems, including billing; understanding of GL and project ledger interactions, reporting, and project setup.
• Experience preparing detailed invoice packages and supporting documentation.
• Working knowledge of standard billing requirements, cost principles, and compliance frameworks.
• Strong reconciliation, analytical, and problem-solving skills; ability to validate costs against Project Cost Reports and GL data.
• Demonstrated ability to manage high-volume billing cycles with strict monthly deadlines.
• Experience supporting audits and producing audit-ready documentation.
• Advanced Excel proficiency; familiarity with reporting tools, contract lifecycle systems, or data warehouse environments.

Preferred Qualifications

• Experience billing multi–line-item contract structures and preparing Progress Payment submissions.
• Understanding of indirect rate adjustments.
• Background in contract financial operations, revenue recognition, or project lifecycle processes.
• Experience with electronic invoice submission platforms.
• Bachelor’s degree in Accounting, Finance, Business, or a related field.

Benefits

• Pay Rate: $27.70 per hour
• Available health, life, vision, and dental insurance