Contract Administrator II

PM2CM, Inc.; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

PMO Contracts Team within PM2CM, Inc. is seeking an experienced procurement professional to coordinate procurement packages and manage competitive bidding for construction and professional services.

The role emphasizes strict adherence to policies and thorough documentation. The position requires an Associate degree (Bachelor's preferred) and 3–6 years of relevant experience, with strong Excel/Word/Adobe Acrobat skills and excellent communication abilities.

Qualifications

• Associates degree (relevant field preferable).
• 3-6 years experience relevant to the position.
• Knowledgeable of standard contract terms and conditions.
• Proficient with Microsoft Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Responsibilities

• Coordinate with PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers.
• Manage competitive bidding/selection processes for construction and/or professional services from planning through award including direct responsibility for all administrative functions.
• Lead pre-qualification processes for professional and/or construction services firms (Architectural, Environmental, etc.), including RFQ packages, meetings, RFCs, addenda, evaluations, and post-award coordination.
• Adhere to policies, procedures, templates, and applicable laws on a daily basis.
• Report, track, and perform quality control for assigned procurement processes.
• Manage multiple concurrent procurement processes with various stakeholders; role is heavily administrative with no supervision.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Skills

Procurement coordination

Bid management

Contract knowledge

Attention to detail

Communication skills

Organizational skills

Fast learner

Education

Associate degree

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of

The Following

• Coordination with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers. Related change management activities may or may not be included.
• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Management of the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the following activities: Preparation of Request for Qualifications (RFQ) packages in conjunction with Subject Matter Experts (SME); Leading pre-submittal instruction meetings; Coordination of Request for Clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted Statements of Qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination for BOT Award; Prepare awarded Contracts and coordinate execution.
• Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role and applicants should understand this would not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
  

Requirements

• Associates degree (relevant field preference above others).
• 3-6 years of experience relevant to the position description.
• Knowledgeable of standard contract terms and conditions.
• Proficient with Microsoft Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Preferred Qualifications

• Bachelor's degree (relevant field preference above others)
• Experience with program/project management
• Knowledge of relevant California Higher Education and Public Contract Code requirements
• Experience with an electronic bidding software
• Experience with project management software