Contract Administrator IV IT Purchasing Specialist

ENGICON CM; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

ENGICON CM in Los Angeles is seeking an experienced IT Purchasing Specialist to support the LACCD Bond Program. You will plan, administer, and report on IT purchasing needs, coordinating with stakeholders and providing strategic recommendations for purchasing solutions.

Responsibilities include managing the procurement process from solicitation to contract execution, supporting project management with quotes and PO issuance, and monitoring contracts using SAP and the Bond Program's systems.

Qualifications

• Minimum of 10 years of relevant experience
• Bachelor's Degree (4 additional years of experience can be substituted)
• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
• Experience negotiating pricing and terms specific to IT goods and services contracting
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

Responsibilities

• Planning for a variety of IT related purchasing needs of the Bond Program.
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance will all applicable legal requirements and LACCD policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing SAP, Proliance/Trimble Unity Construct, and other internal systems.
• Coordination with FCCC, DGS, and other agencies to maximize use of external contracts.

Skills

IT purchasing

Contract negotiation

Stakeholder coordination

SAP

Excel

Adobe Acrobat

Microsoft Word

Access

Project management

Education

Bachelor's degree

Tools

Proliance

Trimble Unity Construct

PlanetBids

SAP

Job description

Position Description:

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the LACCD Bond Program.

Planning for a variety of IT related purchasing needs of the Bond Program.

Effective coordination and communication with all stakeholders.

Strategic recommendations for IT purchasing solutions and best practices.

Compliance will all applicable legal requirements and LACCD policies/procedures.

Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.

Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.

Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.

Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.

Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD's use of external contracts that specifically beneficial for IT purchasing needs.

Responsibility for multiple concurrent procurement processes with various stakeholders.

Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Any other tasks as needed under the direction of the Director of Contracts.

Minimum Required Qualifications:

• Minimum of 10 years of relevant experience


• Bachelor's Degree (4 additional years of experience can be substituted)


• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware


• Experience negotiating pricing and terms specific to IT goods and services contracting


• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat


• Ability to exercise judgment and discretion and to set priorities and manage competing demands


• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity


• Excellent communications skills, both written and verbal


• Ability to work in a fast-paced environment

Preferred Qualifications:

• Experience with procurement subject to California Public Contract Codes


• Experience with electronic bidding platforms, specifically PlanetBids


• Knowledge of California Higher Education Codes


• Knowledge of California Community College Codes