Contract Administrator IV – IT Purchasing Specialist

EmergencyMD; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

EmergencyMD is seeking an experienced IT Purchasing Specialist to support the Bond Program. Reporting to the Director of Contracts, you will plan, administer, and report on IT purchasing needs for multiple projects, including licensing and hardware.

You will coordinate with stakeholders, provide strategic recommendations, ensure compliance, and manage procurement from solicitation through contract execution, including board approvals when required.

Qualifications

• 10 years of relevant IT purchasing experience.
• Bachelor's Degree (4 years experience can substitute).
• Familiarity with software licensing models (SaaS, subscription, perpetual).
• Experience negotiating pricing and terms for IT goods and services contracting.
• Proficient with Excel, Word, Access, SAP, and Adobe Acrobat.
• Ability to exercise judgment and discretion and to set priorities and manage competing demands.
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
• Excellent communications skills, both written and verbal.
• Ability to work in a fast-paced environment.

Responsibilities

• Plan IT purchasing needs for the Bond Program.
• Coordinate with stakeholders and communicate effectively.
• Provide strategic IT purchasing recommendations.
• Ensure compliance with legal and client policies.
• Administer procurement from solicitation to contract execution.
• Support project management during quotes, reviews, approvals, and PO issuance.
• Monitor contracts, POs, solicitations, and reporting.
• Utilize SAP ERP, Proliance/Trimble Unity Construct, and other databases.
• Coordinate with FCCC, DGS, and other public agencies to maximize external contracts.
• Handle multiple concurrent procurement processes.
• Office-based work with no hybrid or remote opportunity.

Skills

Strategic thinking

Vendor negotiations

Communication skills

Prioritization

Project coordination

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

SAP

Adobe Acrobat

Job description

Position Description

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the Bond Program.

• Planning for a variety of IT related purchasing needs of the Bond Program.
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance with all applicable legal requirements and client policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize client's use of external contracts that are specifically beneficial for IT purchasing needs.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• Work is fully in the Office with no hybrid or remote opportunity.

Minimum Required Qualifications

• Minimum of 10 years of relevant experience.
• Bachelor's Degree (4 additional years of experience can be substituted).
• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware.
• Experience negotiating pricing and terms specific to IT goods and services contracting.
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat.
• Ability to exercise judgment and discretion and to set priorities and manage competing demands.
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
• Excellent communications skills, both written and verbal.
• Ability to work in a fast-paced environment.

Preferred Qualifications

• Experience with procurement subject to California Public Contract Codes.
• Experience with electronic bidding platforms, specifically PlanetBids.
• Knowledge of California Higher Education Codes.
• Knowledge of California Community College Codes.