Project Coordinator

PM2CM, Inc.; Monterey Park (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401K match

Profit sharing

Job summary

PM2CM, Inc. is seeking a Project Coordinator to support the PMO Program Manager and Risk Analyst by handling project cost, schedule and contract-related controls.

The role requires strong administrative, financial, reporting, and communication skills and will interface with technical discipline leads, cost analysts and contractor teams to ensure cost and schedule visibility across multiple sites. The position involves reviewing change orders, maintaining records, data entry for invoices, and

Qualifications

• 5+ years in admin, project support, construction management or business operations.
• Bachelor's degree in engineering, Construction Management, Business or related field (or equivalent experience).
• Proficiency with Microsoft Office (Word, Excel) and project tracking systems.
• Strong organizational skills, attention to detail and ability to support fast-paced projects.
• High level of interpersonal skills and diplomacy with confidential information.

Responsibilities

• Review task orders, change orders and amendments for budget availability and correct cost-coding.
• Extract, organize and maintain project records (minutes, RFIs, submittals, schedules) in auditable format.
• Enter and track invoices, task orders, change orders and other financial transactions.
• Conduct data mining, trend-analysis and reporting to identify cost/schedule risk.
• Assist in compiling documentation for expert analyses in disputes or litigation.
• Prepare clear internal reports for Risk team and Program Office stakeholders.

Skills

Project coordination

Construction management

Cost tracking

Data analysis

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Project tracking systems

Job description

Position Summary

The Project Coordinator supports the PMO Program Manager and Risk Analyst by handling project cost, schedule and contract-related controls to mitigate risk, support claims and monitor performance of large capital campus construction programs. The role demands strong administrative, financial, reporting, and communication skills, and will interface with technical discipline leads, cost analysts and contractor teams to ensure cost and schedule visibility across multiple sites.

Key Responsibilities

• Review task order requests, change orders and contract amendments to confirm budget availability, accurate cost-coding and timely reporting.
• Extract, organize and maintain project records (meeting minutes, RFIs, submittals, change orders, schedules, etc.) in a structured and auditable format.
• Perform data-entry and tracking of invoices, task orders, change orders and other financial transactions in operating systems.
• Conduct data mining, trend-analysis and report generation to identify early indicators of cost or schedule impacts that may elevate into claims or disputes.
• Assist in compiling documentation and support material for expert analyses in the event of disputes or potential litigation.
• Prepare clear, concise and well-structured internal reports for the Risk team and Program Office stakeholders.
• Support and ensure implementation of district policies, procedures and plans (e.g., cost management, risk mitigation, claims resolution) consistent with BuildLACCD guidelines.
• Collaborate with CPT Cost Analysts to provide interface support for college requests of financial or project information.
• Travel, as required, to off-site project locations for review, meetings and coordination.
• Perform other duties or special projects, as assigned, in support of the risk, dispute and litigation functions of the program.

Working environment

This role will support multiple campuses and projects concurrently, requiring the ability to manage competing priorities. Some travel to construction sites will be required. The person must be comfortable working within a matrixed program management structure and interacting with senior stakeholders, technical leads, contractors and consulting partners.

Requirements

Minimum Qualifications

• 5+ years of administrative, project support, construction management or business operations experience.
• Bachelor's degree in engineering, Construction Management, Business or related field (or equivalent additional experience in lieu of degree).
• Proficiency with Microsoft Office (Word, Excel) and database or project tracking systems.
• Strong organizational skills, attention to detail and proven ability to support fast-paced project environments.
• High level of interpersonal skills; demonstrated poise, tact, and diplomacy when handling sensitive or confidential information.

Preferred Qualifications

• Experience supporting educational facility programs or large public works construction programs.
• Exposure to change-order management, budget forecasting, risk analysis, claims support or dispute resolution.
• Familiarity with cost control systems, project databases and/or scheduling tools.

Benefits

• 100% paid health insurance, 401K match and profit sharing.

PM2CM is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.