Contract Administrator

Pharmavise Corporation; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

Pharmavise Corporation is seeking an experienced Contract Administrator to support contract development, review, and negotiation for a leading organization in the medical device and life sciences industries. This remote position requires meticulous attention to detail and expertise in clinical study, vendor, and service agreements.

The successful candidate will collaborate with Legal, Clinical, Regulatory, Risk Management, and Global Operations teams to ensure timely execution, compliant terms,

Qualifications

• Bachelor's degree in contract administration or related field.
• Experience in clinical contracting within medical devices, pharma, or biotech.
• Ability to review and redline contracts with business-focused risk.
• Strong organizational and prioritization skills for multiple contracts.
• Proficient in Microsoft Office and Adobe Acrobat.

Responsibilities

• Draft, review, and negotiate clinical study agreements and related documents.
• Manage end-to-end contracting process with internal and external stakeholders.
• Evaluate redlines and revise terms per company standards and regulations.
• Collaborate with Legal, Risk Management, Clinical, and Regulatory teams.
• Track contract requests in a high-volume environment.
• Maintain records in the contract management system and shared folders.
• Oversee execution, filing, and archiving of agreements.

Skills

Contract administration

Legal operations

Clinical contracting terms

Negotiation skills

MS Office

Adobe Acrobat

Communication skills

Education

Bachelor's degree in related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

This is a remote position. We are seeking an experiencedContract Administratorto support contract development, review, and negotiation activities for a leading organization in themedical device and life sciences industry.

The ideal candidate will have hands-on experience preparing and managing various contract types particularlyclinical study agreements, vendor contracts, and service agreements within a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, includingLegal, Clinical, Regulatory, Risk Management, and Global Operations.

Key Responsibilities:

• Draft, review, and negotiate a high volume ofclinical study agreements and related legal documents, using approved templates and established contracting practices.
• Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
• Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
• Collaborate withLegal, Risk Management, Clinical, and Regulatoryteams to identify and resolve contract issues efficiently.
• Track and prioritize multiple contract requests in ahigh-volume, deadline-driven environment.
• Maintain accurate and organized records in thecontract management systemand Microsoft Teamsfolders.
• Oversee the proper execution, filing, and archiving of all agreements and related documentation.
• Monitor active study agreements and maintain contract status spreadsheets or dashboards.
• Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
• Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.

Must-Have Qualifications:

• Bachelor’s degree and professional experience in contract administration, legal operations, or clinical contracting within a medical device, pharmaceutical, or biotech environment; OR
• Strong understanding of clinical contracting terms, conditions, and negotiation principles (non-negotiable).
• Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
• Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, with advanced Word and Excel skills.
• Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.

Preferred Qualifications:

• Prior experience in a medical device or life sciences organization (strongly preferred).
• Familiarity with contract lifecycle management (CLM) systems and document management tools.
• Experience coordinating between Legal, Clinical Operations, and Contract Research Organizations (CROs).
• Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
• Detail-oriented, proactive, and able to identify opportunities for process optimization and standardization.