Contracts Associate

Compass Consulting; San Rafael (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading consulting firm in San Rafael is seeking an experienced contract manager to oversee the lifecycle of contracts, ensuring accuracy and compliance. The ideal candidate will have a Bachelor's degree in a relevant field and 3 to 5 years of experience in contract management. Key responsibilities include managing vendor relationships, ensuring financial approvals, and collaborating with multiple departments to streamline processes. This role demands strong organizational skills and proficiency with specific tools such as SAP/Ariba and Coupa.

Qualifications

• 3 to 5 years of experience in contract management or related roles.
• Strong computer skills with familiarity in database management.
• Experience in a contract-intensive industry is preferred.

Responsibilities

• Manage the full lifecycle of contracts from drafting to final signatures.
• Monitor requisition requests and create purchase orders within specified platforms.
• Conduct vendor research and facilitate supplier onboarding.
• Collaborate with internal teams to ensure compliance and smooth contract execution.

Skills

Contract management experience

Proficiency in SAP/Ariba

Strong organizational skills

Excellent communication skills

Ability to manage high workloads

Education

Bachelor’s degree in Business, Legal Studies, or Life Sciences

Tools

SAP/Ariba

Coupa/Spend Source

Icertis

Microsoft Word

Microsoft Excel

Job description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.

What You Will Do

• Manage the full lifecycle of contracts, overseeing an extensive volume from drafting through final signatures while ensuring accuracy and compliance.
• Monitor and process requisition requests, securing financial approvals and creating purchase orders efficiently within SAP/Ariba and Coupa/Spend Source platforms.
• Conduct vendor research to verify active status, facilitate new supplier onboarding, and update existing vendor information.
• Draft, review, and negotiate various contract types, including Non-Disclosure Agreements, Scopes of Work, and Change Orders.
• Serve as a liaison between internal teams and external vendors, fostering productive relationships to streamline contract execution.
• Collaborate with Procurement, Finance, Legal, and other departments to coordinate workflows, meet deadlines, and manage contractual obligations proactively.
• Maintain detailed records and manage complex workflows to ensure seamless processing and compliance.

Required Skills

• Minimum of 3 to 5 years of experience in contract management or related roles.
• Proficiency with SAP/Ariba, Coupa/Spend Source, and Icertis systems.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently, troubleshoot issues, and navigate ambiguity.
• Excellent written and verbal communication abilities.
• Strong computer skills, including Word, PowerPoint, Excel, and database management.
• Capable of managing high workloads and tight deadlines with efficiency and professionalism.

Nice to Have Skills

• Prior experience in contracts administration, legal departments, or within a biotech/pharma/medical device company.
• Experience working at a large law firm or in-house legal team.
• Science background or familiarity with medical and scientific terminology.

Preferred Education and Experience

• Bachelor’s degree (BA/BS) in Business, Legal Studies, Life Sciences, or a related field.
• Relevant professional experience in contract management, procurement, or legal support in a contract-intensive industry.

Other Requirements

• Strong organizational and communication skills to effectively liaise with internal and external stakeholders.
• Ability to thrive in a fast-paced, dynamic environment with a focus on accuracy and compliance.