Contract Administrator

Daily Local; Skippack, Northern (Montgomery County, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Job summary

Daily Local is seeking a Contract Administrator in Skippack, PA to support the estimating team with contract paperwork for bids and project starts. The role may be full-time or three days per week, offering a flexible arrangement in a family-owned construction setting.

The ideal candidate will manage subcontracts, purchase orders, insurance certificates, and bonding; coordinate with bonding agents; and keep orderly bid/contract records while communicating with subcontractors and vendors to

Qualifications

• Meticulous attention to detail.
• Strong time management."
• Clear, concise written communication.

Responsibilities

• Manage estimating-area documentation: subcontracts, purchase orders, vendor agreements, certificates of insurance, and bonding submissions.
• Initiate and track bond requests; coordinate with bonding agents; follow up on approvals and documentation.
• Prepare standardized contract forms and ensure completeness prior to submission to management or vendors.
• Organize and maintain a central filing system (electronic and paper) for bid and contract records.
• Communicate with subcontractors and suppliers to resolve contract questions and obtain required documents promptly.

Skills

Time management

Written communication

Attention to detail

PADOT procurement familiarity

Microsoft Office

Contract management software

Tools

Microsoft Office

Contract management software

Job description

Opening: Contract Administrator - Estimating (Skippack, PA)

Join our family-owned construction company in Skippack, PA as a Contract Administrator supporting the estimating department. Our primary work focuses on PADOT roadwork and private site development, and we are seeking an organized, reliable candidate to handle the administrative and contractual paperwork that supports successful bids and project starts. This position may be structured as a full-time role or part-time at three days per week, depending on candidate preference and business needs.

Key Duties

Manage all estimating-area documentation: subcontracts, purchase orders, vendor agreements, certificates of insurance, and bonding submissions. Initiate and track bond requests, coordinate with bonding agents, follow up on approvals and documentation. Prepare standardized contract forms and ensure completeness prior to submission to management or vendors. Organize and maintain a central filing system (electronic and paper) for easy retrieval of bid and contract records. Communicate with subcontractors and suppliers to resolve contract questions and obtain required documents in a timely manner.

Ideal Candidate

Demonstrates meticulous attention to detail, strong time management, and solid written communication. Prior exposure to construction contract administration, familiarity with PADOT procurement processes, and comfort using Microsoft Office or contract management software are preferred. The role demands discretion, accountability, and the ability to manage multiple concurrent tasks.

Benefits & Environment

Competitive salary, robust benefits package, and excellent working conditions within a small, supportive, family-owned business. Whether you choose full-time or part-time, you will be integrated into a team that values reliable performance and clear communication.

Local candidates encouraged.

We value diversity and are an equal opportunity employer.