Contract Administrator

DDM Construction Corporation; Lake Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

A dynamic construction firm in Texas is hiring a Contract Administrator responsible for preparing bid documents, maintaining schedules, and supporting the accounting department. The ideal candidate must have at least two years of experience in construction administration and a valid Texas Class C driver's license. This full-time position offers competitive benefits including 401(k) and health insurance, contributing to a supportive team environment.

Qualifications

• Minimum two years of experience in construction administration.
• Must be a notary or have the ability to become one.
• Must possess a valid Texas Class C driver’s license.

Responsibilities

• Prepare bid documents and proposals.
• Maintain bid schedules and communication with subcontractors.
• Assist accounting duties including file management and billing.
• Review project specs for bid requirements.
• Request bid bonds from surety.
• Collect and prepare documentation from estimating/accounting/project management teams.
• Assist estimating group with subcontractor/vendor solicitations and quotes follow-up.
• Review awarded contracts with company attorneys.
• Prepare project documents if awarded and submit to owner.
• File all project contract documents and maintain records.
• Prepare and review contracts with subcontractors or suppliers.
• Maintain communication with subcontractors/suppliers until contracts are executed.
• Notarization of company documents as needed.
• Assist in accounting duties related to contract administration.

Skills

Self-motivated

Interpersonal skills

Problem solving

PC proficiency

Attention to detail

PC proficiency

Excel

Education

2 years of experience in construction administration

Notary or ability to become one

Valid Texas Class C driver’s license

Tools

Computer Ease or equivalent accounting software

Excel

Job description

DDM Construction is currently looking for a highly motivated Contract Administrator to join our team.

DDM Construction Corp. is a growing Heavy Civil Construction company of 27 years. We live by the words “building with integrity,” and take pride in the quality and effort our employees put into every project. As we continue to grow, we want to building teams of talented hardworking individuals that push for collaboration, safety, quality, new ideas, and take on new challenges.

JOB SUMMARY:

The Contract Administrator is responsible for the preparation, issuance, and monitoring of the status and final submission of all bidding documents. This role will also provide support to the accounting department as needed.

ESSENTIAL ROLES AND JOB FUNCTIONS:

1. Preparation of bid documents & proposals.
2. Updates and maintains bid schedule.
3. Turn in proposals at bid openings.
4. Reviews project specs for bid proposal requirements.
5. Requests bid bonds from surety.
6. Collects and prepares all necessary documentation from the estimating/accounting/project management teams.
7. Assist estimating group in subcontractor and vendor solicitations. As well as tracking and following up for quotes.
8. Reviews and verifies awarded public/private owner contracts with DDM Construction’s attorneys.
9. If project is awarded, prepare project documents request by the contract and owner.
10. Finalizes and submits contracts to the President for review and signature.
11. Submit contract and contract documents to the owner/client.
12. Documents and files all project contract document in (S): drive and the physical copy in the job folder.
13. Prepares and reviews company contracts with sub contractors or material suppliers
14. Maintains communication and follow-ups with sub contractors or material suppliers until contracts are fully executed.
15. Notarization of company documents, as needed.
16. Assist in accounting duties related to contract administration including file management, billing, payments, lien waivers, subcontractor checks and other accounting duties as assigned.
17. Send out notices and letters of default via legal e-mail and USPS, as needed.
18. Other duties as assigned.

REQUIRED EDUCATION, CERTIFICATES, DEGREE, AND/OR LICENSE:

1. Minimum two (2) years of experience in construction administration.
2. Notary, or ability to become a notary.
3. The job requires a current valid Texas Class C driver’s license and a good driving record.

Preferred Skills

• Self-motivated and willingness to learn.
• Strong interpersonal skills and ability to communicate well at all levels of the organization and with staff at remote locations essential.
• Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• PC proficiency is essential (Windows environment) and knowledge of Computer Ease or equivalent accounting software and Excel is preferred.
• Self-motivated, self-directed, works with minimum supervision.
• Attention to detail, thoroughness, organization, and analyzing information.
• Ability to work as a team-member and in a fast-paced environment.

Physical Demands

1. Requires specific but common physical characteristics and abilities such as above-average agility and dexterity.
2. Repetitive movement, bending or twisting, and using hands to lift, push, pull, carry, handle, control, or feel objects, tools, or controls.
3. Ability to lift heavy objects, walk, stand, and sit for long periods of time.

DDM Construction Corporation is an EEOC Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, gender, age, national origin, disability, sexual orientation, marital status, military status, or any other basis prohibited by law.

Job Type: Full-time

Benefits

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience

• Construction administration: 2 years (Preferred)