Contract Administrator

ACL Digital; United States; Remote; USD 75,000 - 95,000; Full time

Job summary

ACL Digital seeks a Contracts Administrator for a 6‑month contract in Santa Monica, CA (Fully Remote). You will draft work orders, review master agreements, and ensure compliance across Legal, Procurement and vendors while guiding internal stakeholders through contracting steps.

The role requires 1+ years contract management with a degree as specified; strong communication and organizational skills are essential for timely execution and reporting.

Qualifications

• Master's Degree and 1+ years contract management experience, or Bachelor's with 3+ years, or High School with 8+ years.
• Experience with contract negotiations for goods/services in biotech/pharma or life sciences is a plus.
• Familiarity with contract lifecycle management processes and strong written/verbal communication skills.

Responsibilities

• Draft work orders and statements of work based on vendor quotes and requirements.
• Review master agreements to ensure activity within scope and compliance.
• Flag out-of-scope items and coordinate with Legal and Procurement.

Skills

Cross-functional collaboration

Interpersonal communication

Attention to detail

Documentation

Education

Master's degree in related field

Bachelor's degree in related field

High school diploma with equivalent experience

Tools

Ariba

SAP

Salesforce

Smartsheet

Job description

Job Title: Contracts Administrator (Short Term Contract)

Job Duration: 6 months contract

Location: Santa Monica, CA (Fully Remote)

Candidate requirement: Must possess a personal laptop and be available to work standard PST business hours (9:00 AM - 5:00 PM PST).

Description:

The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.

The Contracts Administrator works cross functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of Client's outsourced services.

Responsibilities

• Draft work orders and statements of work based on approved vendor quotes and business requirements
• Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
• Flag out of scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
• Support contract negotiations by incorporating approved business terms and routing documentation appropriately
• Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
• Submit agreements and work orders for Legal review through Client's internal submission tools
• Obtain, review, and exchange required vendor and Client documentation, including supplier information and tax forms
• Drive cross functional communication to move contracts and work orders forward efficiently
• Escalate stalled requests or issues that may impact timelines or compliance
• Ensure contracts and work orders align with Client Legal guidelines and internal policies prior to Legal submission
• Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
• Upload fully executed agreements and work orders into the contract management system
• Prepare and submit purchase requisitions and change orders in Ariba
• Track contract and work order status, duration, and volume; support reporting as needed
• Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
• Provide guidance to internal stakeholders on required contracting steps and documentation

Basic Qualifications

Master's Degree and 1+ years of contract management experience

OR

Bachelor's Degree and 3+ years of contract management experience

OR

High School Degree and 8+ years of contract management experience

Preferred Qualifications

• Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
• Experience administering work orders under master services agreements
• Familiarity with contract lifecycle management processes
• Excellent interpersonal, verbal and written communication skills
• Ability to communication cross functionally
• Organized with ability to multitask and prioritize effectively
• Detail oriented
• Self-motivated
• Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems