Contract Administrator

Jobot; King of Prussia (PA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Paid vacation

Holidays

Bonus package

Company culture

Job summary

Jobot in King of Prussia, PA is seeking an experienced contract administrator with construction experience to join our team. The role involves managing project agreements, maintaining contract records, and supporting compliance documentation while coordinating with internal stakeholders.

You will prepare reports and tracking logs, ensure documentation accuracy, and contribute to process improvements in a fast-paced environment.

Qualifications

• Experience in contract coordination, project administration or document control.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with contract documents, workflows and admin best practices.

Responsibilities

• Coordinate preparation, processing, and maintenance of project agreements and docs.
• Track and organize contract records, revisions, renewals, and related correspondence.
• Maintain project files ensuring completeness and accessibility.
• Assist with distribution of project forms and admin docs.
• Support collection and management of compliance docs including risk and finance.
• Collaborate with internal stakeholders to gather and update project information.
• Prepare reports, summaries, and tracking logs for operations and projects.
• Ensure records adhere to company procedures and project requirements.
• Contribute to ongoing improvement of document control and admin processes.

Skills

Contract coordination

Project administration

Document management

Communication skills

Attention to detail

Education

Degree or related training

Tools

Document management systems

Job description

Top General Contractor with over 100 years of excellence.

We have been in business for over 100 years providing construction management on both public and private jobs across the Mid-Atlantic. Considered one of the largest and most respected in the Greater Philadelphia Market, we have been involved with some of the most iconic buildings. We are looking for an experienced contract administrator with construction experience to join our team.

Job Details: Salary: $60,000 - $75,000 per year

Why join us?

• Competitive Base Salary
• Extremely Competitive Bonus Package
• Medical, Vision, Dental
• Paid Vacation and Holidays
• Exciting Company Culture

Key Responsibilities

• Coordinate the preparation, processing, and maintenance of project agreements and supporting documentation.
• Track and organize contract records, revisions, renewals, and related project correspondence.
• Maintain project files, ensuring documentation is complete, accurate, and readily accessible.
• Assist with the compilation and distribution of project-related forms and administrative documents.
• Support the collection and management of compliance documentation, including risk management and financial assurance requirements.
• Work closely with internal stakeholders to gather, update, and maintain project information.
• Prepare reports, summaries, and tracking logs to support operational and project needs.
• Ensure records are maintained in accordance with company procedures and project requirements.
• Contribute to the continuous improvement of document control and administrative processes.

Qualifications

• Previous experience in contract coordination, project administration, document control, legal support, or a related administrative function.
• Exceptional organizational skills with a strong attention to accuracy and detail.
• Strong written and verbal communication skills.
• Proficiency with common business software applications and electronic document management systems.
• Understanding of contract documentation, project workflows, and administrative best practices.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated, dependable, and able to work effectively both independently and as part of a team.

Preferred Background

• Degree, certification, or formal training in business administration, project management, legal studies, accounting, construction-related disciplines, or a similar field.
• Experience supporting project-based organizations.
• Familiarity with document-intensive environments involving multiple stakeholders and deadlines.
• Several years of professional administrative, contract support, or project coordination experience preferred.

Equal Opportunity & Background Check Information

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.