Contract Administrator-Purchasing

AppleOne Employment Services; Florida; On-site; USD 60,000 - 75,000; Full time

Job summary

AppleOne Employment Services is recruiting for a Contract Administrator-Purchasing for a public sector organization in Hollywood, FL. The role focuses on contract review, approval, tracking, and execution, coordinating with Purchasing, Legal, Accounting, Risk Management, IT, and vendors to keep activity compliant and moving forward.

Ideal candidates have 3+ years in contracts, a Bachelor's degree in a related field, strong Excel/Adobe skills, and the ability to manage multiple contracts in a

Qualifications

• 3+ years of related contracts experience or similar role.
• Experience reviewing contracts, supporting documentation, and compliance requirements.

Responsibilities

• Coordinate contract administration through review, approval, revision, and execution.
• Facilitate contract reviews with Purchasing, Legal, Accounting, Risk Management, IT, user departments, suppliers, and vendors.
• Review contracts and supporting docs for completeness, accuracy, and policy compliance.
• Identify missing docs, compliance issues, and items needing internal/vendor follow-up.
• Track contract status, update files, and inform stakeholders of progress.
• Support contract revision and negotiation communications between internal teams and outside vendors.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Ability to manage multiple contracts

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Job Summary

A public sector organization in Hollywood, FL is seeking an experienced Contract Administrator-Purchasing to support the Purchasing Department with contract review, approval, tracking, and execution. This direct hire opportunity is ideal for a detail-oriented contracts professional with experience in procurement, purchasing, legal, finance, or government environments.

This role offers the opportunity to work in a stable, structured, mission-driven environment where accuracy, professionalism, and cross-functional teamwork are highly valued. The Contract Administrator-Purchasing will partner with Purchasing, Legal, Accounting, Risk Management, IT, end-user departments, and outside vendors to keep contract activity organized, compliant, and moving forward.

Candidates who enjoy coordinating with multiple stakeholders, managing documentation, solving process-related issues, and contributing to efficient public sector operations will find this role rewarding. The environment offers supportive leadership, collaborative departments, and the opportunity to build long-term career experience in contract administration and procurement operations.

Key Responsibilities

• Coordinate contracts throughout the review, approval, revision, and execution process.
• Facilitate contract reviews with Purchasing, Legal, Accounting, Risk Management, IT, user departments, suppliers, and vendors.
• Review contracts and supporting documentation for completeness, accuracy, and compliance with purchasing policies and procedures.
• Identify missing documentation, compliance issues, and items requiring additional internal or vendor follow-up.
• Track contract status, monitor outstanding action items, maintain accurate files, and keep stakeholders informed of progress.
• Support contract revision and negotiation-related communications between internal teams and outside vendors.

Compensation and Benefits

• Salary range is $60,000 to $75,000 annually, based on experience.
• Schedule is Monday through Friday, 8:00 AM to 5:00 PM.
• Position is initially 100% onsite in Hollywood, FL.
• Eligibility to transition to a hybrid onsite and remote schedule may begin after approximately 5 to 6 months.
• Travel to other client locations may be required.
• Flexibility may be needed to work outside regular business hours, including occasional evenings, weekends, and holidays.

Required Qualifications and Skills

• Coordinate contract administration activities from initial review through approval and execution.
• Manage contract tracking, documentation, follow-up, and stakeholder communication.
• Support purchasing and procurement compliance by reviewing documentation and identifying issues.
• Collaborate with internal departments and outside vendors to resolve contract-related requirements.
• Bachelor’s degree in Business Management, Business Administration, Public Administration, Finance, or a related field required.
• Equivalent combination of relevant education, training, and professional experience may be considered.
• Minimum of 3 years of related contracts experience as a Contracts Administrator, Contract Manager, or similar role.
• Experience reviewing contracts, supporting documentation, and compliance requirements.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Strong organizational skills, attention to detail, and ability to manage multiple contracts simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work professionally with leadership, internal departments, suppliers, and vendors.
• Valid Florida driver’s license required.

Preferred Qualifications

• Master’s degree.
• Experience using contract tracking or contract management systems.
• Lawson experience is highly preferred.
• Experience in purchasing, procurement, legal, finance, government, or a similarly structured environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for employers and the California Fair Chance Act.