Administrative Assistant-Contract

EMCOR Group; Pennsylvania; On-site; USD 22,000 - 33,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant-Contract to support the Reading, PA office. Provide administrative support including clerical, purchasing, inventory, and accounting tasks, with project-based work.

Represent the company professionally in person and on the phone. The role requires high school diploma or GED, 3+ years of administrative experience, and strong Microsoft Office skills. Prior construction industry exposure is a plus; payroll support may be involved from time to

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.

Responsibilities

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Answer incoming phone calls and distribute accordingly.
• Assist in processing payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run as needed.
• Prepare all service and Branch Manager proposals as directed.
• Print and maintain all bid documents as well as prepare for all bids.
• Perform background checks as needed.
• Obtain all information necessary for contracts and review sheets.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma or GED

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

Job Title: Administrative Assistant-Contract

S.A. Comunale is seeking a Administrative Assistant-Contract to support the Reading, PA office. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Answer incoming phone calls and distribute accordingly.
• Assist in processing payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run as needed.
• Prepare all service and Branch Manager proposals as directed.
• Print and maintain all bid documents as well as prepare for all bids.
• Perform background checks as needed.
• Obtain all information necessary for contracts and review sheets.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

#comunale

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantative Action Policy.