Administrative Assistant

S.A. Comunale Co., Inc.; Louisville (KY); On-site; USD 36,000 - 46,000; Full time

Job summary

S.A. Comunale Co., Inc. is seeking an Administrative Assistant for the Midwest branch to provide comprehensive admin support to the Branch Manager and operations staff.

The role emphasizes organization, reporting, data management, and strong customer service in a fast-paced environment. This position reports to the Branch Manager, requires nurture of relationships with team members, and will involve duties from front-desk greeting to PO creation and daily clerical tasks across Excel-based

Qualifications

• High school diploma or GED required.
• 3+ years of administrative experience required.
• Experience in construction industry a plus.
• Accounts payable/receivable experience a plus.
• Proficient with Microsoft Office, especially Excel.
• Ability to perform online research efficiently.

Responsibilities

• Provide administrative support to the Branch Manager and staff.
• Handle all incoming calls and transfer accordingly.
• Greet all guests coming into the front lobby.
• Planning and preparation for department/branch meetings or gatherings.
• Assist fabrication shop and field with administrative duties.
• Conduct calls on open receivables.
• Data entry into Excel and various documents.
• Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
• Order office supplies.
• Create/Update POs in Company Software and Update as Completed.
• Attend necessary meetings required by Branch Manager.

Skills

Customer service

Data management

Organization

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Excel

PowerPoint

Job description

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

Job Tittle: Administrative Assistant

The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Operations staff at this branch and Corporate.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.

Essential Duties & Responsibilities

• Provide complete administrative support services for the Branch Manager and staff.
• Handle all incoming calls and transfer accordingly.
• Greet all guests coming into the front lobby.
• Planning and preparation for any department &/or branch meetings or branch gatherings, reservations, etc.
• Assist fabrication shop and field with any necessary administrative duties.
• Conduct calls on open receivables.
• Data entry into Excel and various documents.
• Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
• Order office supplies.
• Create/Update POs in Company Software and Update as Completed.
• Attend any necessary meetings required by Branch Manager.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Accounts Payable/Receivable Experience a plus.
• Ability to efficiently find, access, and complete online research tasks is required.
• Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled