Contract Administrative Assistant

High Profile, Inc.; Dallas (TX); On-site; USD 32,000 - 39,000; Part time

Job summary

High Profile, Inc. in Dallas seeks a dependable Contract Administrative Assistant to support four partners in an in-office, 8-10 week assignment. You will oversee calendars, draft correspondence, assist with filings, and track client payments and expenses.

Strong foundational administrative skills and proactive organization are required. Law firm experience is a plus but not mandatory; eagerness to learn their practice operations is highly valued.

Qualifications

• Demonstrated administrative or executive support experience in a professional setting.
• Strong proficiency with Word for drafting letters and formatting.
• Experience with Excel for expense tracking and data entry.
• High attention to detail and time management to balance multiple partners.

Responsibilities

• Manage calendars and scheduling across four partners.
• Draft cover letters and correspondence; assist with transcript and filings.
• Log client payments, track expenses, and enter invoices into billing systems.
• Process daily mail, organize files, and perform high-volume data entry.
• Greet clients and collect information needed for case preparation.

Skills

Executive support

Document drafting

Billing systems

Microsoft Word

Microsoft Excel

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

High Profile has partnered with an established, highly respected law firm who is seeking a dependable, organized Contract Administrative Assistant to support four of the firm s partners. This is an in-office role and is expected to last 8-10 weeks while covering for a Leave of Absence. This is an integral role responsible for keeping partner practices running efficiently while overseeing daily scheduling, managing administrative workflows, and assisting with basic billing and filings. While prior law firm experience is a definite advantage, legal experience is not required. Our client values strong foundational administrative skills, proactive organization, and a genuine eagerness to learn their practice operations.

Key Responsibilities

• Executive Support: Manage calendars and appointment scheduling across four partners;field and direct incoming calls with professional etiquette.
• Document & Case Administration: Draft cover letters and professional correspondence;assist with document transcription, proofreading, recording liens, and coordinating court filings.
• Billing & Expense Tracking: Log incoming client payments, track partner expenses, and enter client and vendor invoices into billing systems.
• Daily Office Operations: Process and distribute daily mail, maintain organized physical and digital case files, and perform accurate, high-volume data entry.
• Client Intake & Coordination: Serve as a warm, professional touchpoint for clients;assist in gathering documentation and details needed for case preparation.

Qualifications

• Experience: Demonstrated track record providing administrative or executive support in a professional office environment.
• Technical Skills: Proficient in Microsoft Word (document drafting, formatting) and Microsoft Excel (data tracking, expense logging).
• Work Style: High attention to detail, strong time-management skills, and the capacity to balance competing priorities across multiple leaders.
• Communication: Polished verbal and written communication skills with strong proofreading ability.
• Legal Background (Bonus): Previous exposure to legal administrative processes, court filings, or lien processing is a plus, but not mandatory.