Senior Practice Assistant – Prestigious Law Firm

Atrium Staffing LLC; New York (NY); On-site; USD 62,000 - 66,000; Full time

Benefits offered by this job

Atrium Care Package

Permanent employee benefits

Job summary

Prestigious Law Firm in New York City seeks an experienced Senior Practice Assistant to join its administrative team. You will support Partners and Associates with calendars, travel, documents, billing, and daily operations in a demanding legal environment.

The ideal candidate has 7+ years in a law firm, exceptional organization, and meticulous attention to detail, delivering proactive, confidential, high-level assistance.

Qualifications

• 7+ years in a professional law firm environment.
• Experience supporting Partners, Associates, or multiple attorneys.
• Strong calendar management, travel coordination, and billing proficiency.
• Advanced proficiency with Outlook, Word, Excel, PowerPoint.
• Excellent document preparation, proofreading and editing.

Responsibilities

• Provide high-level administrative support to Partners and Associates.
• Manage complex calendars, schedule meetings, and resolve conflicts.
• Develop understanding of attorneys' preferences and workflows.
• Handle calls, correspondence, and requests for attorneys.
• Prepare, format, and proofread legal and business documents.
• Coordinate domestic and international travel arrangements.
• Process expenses, reimbursements, and weekly card reconciliations.
• Maintain attorney time entries and assist with billing.
• Prepare vendor agreements and coordinate materials.
• Maintain CRM data and support events and meetings.

Skills

Calendar management

Travel coordination

Billing & invoicing

Documentation & proofreading

Communication

Discretion & confidentiality

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Intapp or similar CRM

Timekeeping system

Job description

Client Overview:

A prestigious, highly regarded New York City law firm is seeking an experienced Senior Practice Assistant – Prestigious Law Firm to join their administrative support team. This firm operates in a sophisticated, fast-paced legal environment and is known for its high standards of professionalism, collaboration, and exceptional client service.

The organization is seeking a polished, proactive, and detail-oriented administrative professional who thrives in a demanding legal environment and takes pride in providing exceptional support to attorneys and senior leadership.

Salary/Hourly Rate:

$45/hr - $48/hr

Position Overview:

The Senior Practice Assistant – Prestigious Law Firm will provide comprehensive administrative support to Partners and Associates within a busy law firm. This individual will serve as a trusted administrative partner, managing complex calendars, coordinating travel, preparing legal and business documents, handling attorney billing and expenses, and ensuring seamless daily operations.

The ideal candidate will bring at least 7 years of law firm experience, exceptional organizational skills, strong attention to detail, and the ability to anticipate attorney needs while managing multiple competing priorities.

This is an excellent opportunity for an experienced legal administrative professional seeking a long-term opportunity within a sophisticated and highly professional law firm.

Responsibilities of the Senior Practice Assistant – Prestigious Law Firm:

• Provide high-level administrative support to Partners and Associates, serving as a primary point of contact for internal and external communications.
• Manage complex attorney calendars, schedule meetings, coordinate appointments, and proactively resolve scheduling conflicts.
• Develop a strong understanding of assigned attorneys' preferences, practice areas, clients, and workflows to provide anticipatory support.
• Answer and manage incoming calls, correspondence, and requests on behalf of attorneys.
• Prepare, edit, format, and proofread correspondence, presentations, spreadsheets, memoranda, and other legal and business documents.
• Coordinate complex domestic and international travel arrangements, accommodations, and detailed itineraries.
• Process attorney expenses, reimbursements, and weekly corporate credit card reconciliations.
• Proofread, enter, and maintain attorney time entries within the firm's timekeeping system.
• Assist with monthly client billing, including reviewing, proofreading, and editing invoices and resolving billing discrepancies.
• Process and track vendor and client invoices, check requests, and related documentation.
• Prepare vendor agreements and coordinate supporting materials.
• Maintain attorney business contacts and business development information using CRM systems.
• Coordinate courier services, messenger deliveries, shipping labels, and time-sensitive packages.
• Arrange catering, conference rooms, and meeting logistics for internal and external meetings.
• Assist with planning and coordinating firm events, client meetings, and special functions.
• Conduct research, retrieve relevant news articles, prepare PDFs, and distribute materials as requested.
• Perform document management tasks, including printing, scanning, copying, filing, and maintaining organized records.
• Assist with notarization of documents when necessary.
• Provide backup administrative support to other Practice Assistants and departments.
• Support special projects and additional administrative responsibilities as needed.

Required Experience/Skills for the Senior Practice Assistant – Prestigious Law Firm:

• Minimum of 7 years of professional experience working within a law firm.
• Previous experience as a Legal Assistant, Practice Assistant, Senior Legal Administrative Assistant, or similar role.
• Demonstrated experience supporting Partners, Associates, or multiple attorneys in a busy legal environment.
• Strong experience with complex calendar management, scheduling, and travel coordination.
• Experience with attorney timekeeping, expense reporting, billing, and invoice processing.
• Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent document preparation, formatting, proofreading, and editing skills.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to anticipate attorney needs and manage competing priorities independently.
• Strong written and verbal communication skills.
• Professional, polished, and confident demeanor when interacting with attorneys, clients, and senior leadership.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Strong analytical, troubleshooting, and problem‑solving abilities.
• Ability to work effectively both independently and collaboratively within a team.
• Proactive, flexible, and willing to assist with both high‑level administrative responsibilities and routine office tasks.
• Ability to work overtime as business needs require.

Preferred Experience/Skills for the Senior Practice Assistant – Prestigious Law Firm:

• Previous experience within a prestigious, high‑volume, or litigation‑focused law firm.
• Experience supporting multiple Partners and Associates simultaneously.
• Familiarity with Intapp or similar legal CRM and business development platforms.
• Experience with legal billing, timekeeping, and expense‑management systems.
• Experience coordinating complex travel, attorney meetings, and client‑facing events.
• Notary Public certification or willingness to assist with notarization needs.
• Demonstrated longevity and success within a professional legal administrative environment.
• Strong ability to build relationships with attorneys and adapt to different working styles and preferences.

Education Requirements:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Extensive relevant law firm experience will be strongly considered.

Benefits:

• Atrium Care Package available, including medical insurance options and additional benefits for eligible temporary employees.
• Upon successful conversion to permanent employment, candidates will be eligible for the firm's permanent employee benefits package.

Job Wrapping ID: #LI-AJ3