Contract Administration & Data Integrity Specialist

Smart AutoCare; Richardson (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Smart AutoCare in Richardson, TX seeks a Contract Administration Specialist to drive efficiency in contract processing and accounts recovery, bridging administrative support with financial reconciliation and client communication.

The ideal candidate brings 2–3 years in admin operations or soft collections, a high school diploma (associate/bachelor preferred), and advanced Excel skills for data integrity and reporting.

Qualifications

• 2-3 years of proven experience in administrative operations, accounting support, or soft collections within a fast-paced environment.
• High School Diploma required; Associate or bachelor’s degree in business administration, Accounting or a related field preferred

Responsibilities

• Maintain the integrity of internal databases by accurately processing high volumes of data entry, e-contracting invoices, and electronic contract imports.
• Rigorously review incoming data for monetary and structural errors, perform troubleshooting and data correction, and independently research missing information to resolve incomplete documentation.
• Facilitate the collection of current and past-due accounts with a professional, client-centric approach, and assist with the monthly reconciliation of unprocessed checks and financial records.
• Serve as a clear, professional point of contact for internal teams and external clients via verbal and written correspondence regarding contract statuses and account resolutions.
• Support broader departmental workflows through secure document management, bank statement scanning, and comprehensive administrative upkeep.

Skills

Excel

Data entry

Data quality

Education

High School Diploma

Associate or Bachelor’s degree preferred

Tools

Database systems

Accounting software

Job description

Smart AutoCare in Richardson, TX seeks a Contract Administration Specialist to drive efficiency in contract processing and accounts recovery, bridging administrative support with financial reconciliation and client communication.

The ideal candidate brings 2–3 years in admin operations or soft collections, a high school diploma (associate/bachelor preferred), and advanced Excel skills for data integrity and reporting.