Contingent Workforce Program Coordinator (A1406 hybrid NYC, contract)

Employer.com; New York (NY); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Employer.com is seeking a Contingent Workforce Program Coordinator to support its contractor and contingent worker program. You will be the connective tissue between hiring managers, staffing partners, HR, and finance, ensuring onboarding, tracking, and offboarding are accurate and efficient.

This fast-paced role requires meticulous records, clear communication, and adaptability across systems like VMS and HRIS to maintain data integrity and compliant workflows.

Qualifications

• 2+ years of experience in HR operations, staffing operations, or program coordination.
• Hands-on experience with a VMS and/or HRIS such as VNDLY, Workday, SAP Fieldglass, or Beeline.
• Fluent in Google Workspace (Sheets, Docs, Gmail, Calendar) and Slack.
• Highly organized and detail-oriented, with a track record of keeping accurate records across many moving pieces.
• Clear, responsive written and verbal communicator with managers, workers, and vendors.
• Discretion in handling confidential information.

Responsabilités

• Coordinate the full contingent worker lifecycle: requisition intake, supplier engagement, onboarding, extensions, conversions, and offboarding.
• Manage worker records, requisitions, timesheets, and approvals in the VMS and HRIS, keeping data complete and audit-ready.
• Serve as the first point of contact for hiring managers and contingent workers on program questions, policies, and process steps.
• Partner with staffing suppliers to track submittals, start dates, assignment changes, and compliance documentation.
• Work with HR, IT, Security, and Finance to ensure system access, equipment, and billing are set up and closed on time.
• Track program metrics and prepare regular reports for People Services leadership.
• Spot gaps or friction in the program and help improve workflows, templates, and documentation.

Connaissances

HR operations

Program coordination

Communication

Organization

Outils

VMS

HRIS

VNDLY

Workday

SAP Fieldglass

Beeline

Google Workspace

Slack

Description du poste

Employer.com is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com. Together, we provide talent acquisition services to fit the unique hiring challenges of our clients; whether building recruiting processes, attracting top talent, or payrolling contractors, we can help.

Job Description

Our client's People Services team is looking for a Contingent Workforce (CW) Program Coordinator to help run the day-to-day operations of its contractor and contingent worker program. You'll be the connective tissue between hiring managers, staffing partners, HR, and finance, making sure every contingent worker is onboarded correctly, tracked accurately, and offboarded cleanly. This is a fast-moving environment where accuracy, organization, and clear communication matter.

Responsibilities

• Coordinate the full contingent worker lifecycle: requisition intake, supplier engagement, onboarding, extensions, conversions, and offboarding.
• Manage worker records, requisitions, timesheets, and approvals in the vendor management system (VMS) and HRIS, keeping data complete and audit-ready.
• Serve as the first point of contact for hiring managers and contingent workers on program questions, policies, and process steps.
• Partner with staffing suppliers to track submittals, start dates, assignment changes, and compliance documentation.
• Work with HR, IT, Security, and Finance to make sure system access, equipment, and billing are set up and closed out on time.
• Track program metrics (headcount, tenure, spend, end dates) and prepare regular reports for People Services leadership.
• Spot gaps or friction in the program and help improve workflows, templates, and documentation.

Qualifications

• 2+ years of experience in HR operations, staffing operations, or program coordination.
• Hands-on experience with a VMS and/or HRIS such as VNDLY, Workday, SAP Fieldglass, or Beeline (strongly preferred).
• Fluent in Google Workspace (Sheets, Docs, Gmail, Calendar) and Slack.
• Highly organized and detail-oriented, with a track record of keeping accurate records across many moving pieces.
• Clear, responsive written and verbal communicator with managers, workers, and vendors.
• Comfortable handling confidential information with discretion.
• Able to work independently, prioritize competing requests, and adapt quickly in a fast-paced environment.

Bonus

• Experience supporting a contingent workforce, MSP, or contractor program at a fast-growing tech company.
• Familiarity with worker classification, co-employment, and contractor compliance basics.

Additional Information

All your information will be kept confidential according to EEO guidelines.