Contingent Workforce Operations Coordinator

Employer.com; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Employer.com is seeking a Contingent Workforce Program Coordinator to support its contractor and contingent worker program. You will be the connective tissue between hiring managers, staffing partners, HR, and finance, ensuring onboarding, tracking, and offboarding are accurate and efficient.

This fast-paced role requires meticulous records, clear communication, and adaptability across systems like VMS and HRIS to maintain data integrity and compliant workflows.

Qualifications

• 2+ years of experience in HR operations, staffing operations, or program coordination.
• Hands-on experience with a VMS and/or HRIS such as VNDLY, Workday, SAP Fieldglass, or Beeline.
• Fluent in Google Workspace (Sheets, Docs, Gmail, Calendar) and Slack.
• Highly organized and detail-oriented, with a track record of keeping accurate records across many moving pieces.
• Clear, responsive written and verbal communicator with managers, workers, and vendors.
• Discretion in handling confidential information.

Responsibilities

• Coordinate the full contingent worker lifecycle: requisition intake, supplier engagement, onboarding, extensions, conversions, and offboarding.
• Manage worker records, requisitions, timesheets, and approvals in the VMS and HRIS, keeping data complete and audit-ready.
• Serve as the first point of contact for hiring managers and contingent workers on program questions, policies, and process steps.
• Partner with staffing suppliers to track submittals, start dates, assignment changes, and compliance documentation.
• Work with HR, IT, Security, and Finance to ensure system access, equipment, and billing are set up and closed on time.
• Track program metrics and prepare regular reports for People Services leadership.
• Spot gaps or friction in the program and help improve workflows, templates, and documentation.

Skills

HR operations

Program coordination

Communication

Organization

Tools

VMS

HRIS

VNDLY

Workday

SAP Fieldglass

Beeline

Google Workspace

Slack

Job description

Employer.com is seeking a Contingent Workforce Program Coordinator to support its contractor and contingent worker program. You will be the connective tissue between hiring managers, staffing partners, HR, and finance, ensuring onboarding, tracking, and offboarding are accurate and efficient.

This fast-paced role requires meticulous records, clear communication, and adaptability across systems like VMS and HRIS to maintain data integrity and compliant workflows.