Content & Book-Selection Coordinator (Hybrid)

Harold Grinspoon Foundation; Agawam (MA); Hybrid; USD 68,880,000 - 79,212,000; Full time

Job summary

Harold Grinspoon Foundation in Agawam, MA, seeks a Content Associate to support PJ Library’s book selection and related content management. The role covers coordination, communications, and administrative tasks to ensure high-quality stories reach readers globally.

The ideal candidate will be highly organized, detail-oriented, with strong communication and project-management skills. This is a collaborative, deadline-driven position within the Books Team, offering a stable, full-time schedule.

Qualifications

• The ideal candidate is highly organized, proactive, and enjoys bringing structure to complex projects.
• Excellent written and verbal communication skills, including the ability to communicate clearly and concisely.
• Strong organizational and project management abilities, with the ability to prioritize multiple projects and deadlines.
• Proficiency with Microsoft Office, including Excel.
• Experience with Salesforce, Submittable, Airtable, Adobe Creative Suite, or similar platforms is a plus.
• At least one year of administrative or project coordination experience is preferred.
• A bachelor's degree in a related field is preferred.

Responsibilities

• Coordinate committee meetings, including scheduling, invitations, Zoom and conference room arrangements, meeting materials, catering, and other logistical needs.
• Attend Book Selection Committee meetings, take detailed notes, prepare meeting minutes, and maintain committee records and documents.
• Gather, organize, distribute, order, and ship books and other materials for committee review.
• Maintain and update the Book Selection Committee Dashboard and other committee resources.
• Review external blogs, websites, catalogs, and other sources for books that may warrant committee consideration.
• Manage the general inbox for PJ Library Book Selection Committee submissions.
• Provide ongoing administrative support to the Chair of the Book Selection Committee.

Skills

Communication skills

Organization

Project management

Attention to detail

Team collaboration

Education

Bachelor's degree in related field

Tools

Microsoft Office (Excel)

Salesforce

Submittable

Airtable

Adobe Creative Suite

Job description

Harold Grinspoon Foundation in Agawam, MA, seeks a Content Associate to support PJ Library’s book selection and related content management. The role covers coordination, communications, and administrative tasks to ensure high-quality stories reach readers globally.

The ideal candidate will be highly organized, detail-oriented, with strong communication and project-management skills. This is a collaborative, deadline-driven position within the Books Team, offering a stable, full-time schedule.