Construction Subcontract Administrator | Docs & Execution

CORE Construction Services of Texas, Inc.; Frisco (TX); On-site; USD 65,000 - 105,000; Full time

Job summary

CORE Construction Services of Texas, Inc. in Frisco, Texas, is seeking a Subcontract Administrator to manage subcontract agreements from bid through execution.

You will collaborate with Operations, Project Management, and Accounting to maintain accurate documents and ensure timely coordination with trade partners. The role requires meticulous attention to detail, rigorous documentation, and proactive communication to keep projects on schedule while managing risk.

Qualifications

• Minimum of 2-5 years of experience in subcontract administration, construction administration, project coordination, or a related construction support role.
• Experience preparing, reviewing, and administering subcontract agreements for commercial construction projects.
• Strong understanding of construction documentation and subcontract processes.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment.
• Strong written and verbal communication skills.
• Technology proficiency with Microsoft Office and DocuSign.
• Experience with Viewpoint Vista, Vista Team, or similar construction management/accounting software is preferred.
• Experience with ConsensusDocs or AIA contract documents is preferred.
• Ability to collaborate effectively with project teams, accounting, and trade partners.
• Professional, client-service mindset with strong follow-through.
• Valid driver's license.

Responsibilities

• Prepare, issue, and track subcontract agreements and related documents for awarded trade partners.
• Coordinate subcontract execution from issuance through receipt of fully executed agreements.
• Review subcontract documentation for completeness and accuracy prior to execution.
• Maintain subcontract logs and project contract files throughout the duration of each project.
• Communicate directly with subcontractors regarding required documentation, insurance, executed agreements, and contract requirements.
• Partner with Operations staff ensure subcontract scopes align with project needs.
• Support risk management by ensuring required contractual documentation is received and maintained.
• Enter subcontract information into company accounting and project management systems.
• Assist with project setup and ongoing contract administration activities.
• Maintain organized electronic project files and support document management initiatives.

Skills

Subcontract administration

Construction administration

Project coordination

Documentation

Attention to detail

Communication skills

Microsoft Office

DocuSign

Viewpoint Vista

Vista Team

AIA/ConsensusDocs

Team collaboration

Driver's license

Tools

Microsoft Office

DocuSign

Viewpoint Vista

Vista Team

AIA/ConsensusDocs

Contract management software

Job description

CORE Construction Services of Texas, Inc. in Frisco, Texas, is seeking a Subcontract Administrator to manage subcontract agreements from bid through execution.

You will collaborate with Operations, Project Management, and Accounting to maintain accurate documents and ensure timely coordination with trade partners. The role requires meticulous attention to detail, rigorous documentation, and proactive communication to keep projects on schedule while managing risk.