Project Administrator

The Brazos Group; United States; On-site; USD 55,000 - 76,000; Full time

Job summary

The Brazos Group is seeking a highly organized Project Administrator to support its construction operations in the Dallas–Fort Worth area. This role collaborates with Project Managers, Superintendents, and team members to ensure accurate paperwork, effective communication, and smooth administrative operations.

Local construction experience is preferred but not mandatory. Strong organizational skills and the ability to multitask in a fast-paced environment are essential.

Qualifications

• Experience with construction paperwork, RFIs, submittals, contracts, and change orders.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain all project paperwork, files, and documentation.
• Track RFIs, submittals, contracts, subcontracts, change orders, and purchase orders.
• Maintain project logs, reports, and document control systems.
• Provide daily administrative support to Project Managers and Superintendents.
• Coordinate communication between subcontractors, vendors, teams, and stakeholders.
• Assist with scheduling, meetings and follow-up on outstanding items.
• Enter and maintain project information in construction management software.

Skills

Organizational skills

Attention to detail

Bilingual English/Spanish

Microsoft Office proficiency

Communication skills

Tools

Procore

Job description

A rapidly growing contractor in the Dallas–Fort Worth market is seeking a highly organized and detail-oriented Project Administrator to support its construction operations. This position will work closely with Project Managers, Superintendents, and other team members to ensure project paperwork, documentation, communication, and administrative tasks are handled accurately and efficiently.

The ideal candidate would have local construction experience (not mandatory, but preferred), strong organizational skills, and the ability to manage multiple responsibilities in a fast-paced environment. Bilingual English/Spanish communication skills are highly preferred. This is an excellent opportunity for someone looking to grow their career within the DFW construction industry while becoming an important part of a successful project team.

What You'll Do

• Manage, organize, and maintain all project paperwork, files, and documentation
• Track and process RFIs, submittals, contracts, subcontracts, change orders, and purchase orders
• Maintain project logs, reports, and document control systems
• Provide daily administrative support to Project Managers and Superintendents
• Coordinate communication between subcontractors, vendors, project teams, and other stakeholders
• Assist with project scheduling, meeting coordination, and follow-up on outstanding items
• Track deadlines, required documentation, and project deliverables-li>
• Assist with subcontractor paperwork, compliance documentation, and vendor information
• Support project startup, ongoing construction activities, and closeout documentation
• Enter, update, and maintain project information in construction management software
• Prepare meeting notes, correspondence, reports, and other administrative documents
• Assist the project team with additional administrative and coordination responsibilities as needed

What We're Looking For

• Construction experience preferred but not mandatory
• Previous experience as a Project Administrator, Project Coordinator, Construction Administrator, or similar role
• Strong organizational skills with excellent attention to detail
• Familiarity with construction paperwork, RFIs, submittals, contracts, and change orders
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Bilingual English/Spanish strongly preferred
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Experience with Procore or similar construction management software is a plus
• Dependable, proactive, and comfortable working with multiple project team members
• Construction-related education or training is a plus but not required

Why This Opportunity?

A rapidly growing construction company in DFW that values teamwork, organization, and professional development. This position offers the opportunity to gain valuable construction industry experience, work alongside experienced professionals, and grow into additional responsibilities as the company continues to expand.