Subcontract Administrator

CORE Construction Services of Texas, Inc.; Frisco (TX); On-site; USD 65,000 - 105,000; Full time

Job summary

CORE Construction Services of Texas, Inc. in Frisco, Texas, is seeking a Subcontract Administrator to manage subcontract agreements from bid through execution.

You will collaborate with Operations, Project Management, and Accounting to maintain accurate documents and ensure timely coordination with trade partners. The role requires meticulous attention to detail, rigorous documentation, and proactive communication to keep projects on schedule while managing risk.

Qualifications

• Minimum of 2-5 years of experience in subcontract administration, construction administration, project coordination, or a related construction support role.
• Experience preparing, reviewing, and administering subcontract agreements for commercial construction projects.
• Strong understanding of construction documentation and subcontract processes.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment.
• Strong written and verbal communication skills.
• Technology proficiency with Microsoft Office and DocuSign.
• Experience with Viewpoint Vista, Vista Team, or similar construction management/accounting software is preferred.
• Experience with ConsensusDocs or AIA contract documents is preferred.
• Ability to collaborate effectively with project teams, accounting, and trade partners.
• Professional, client-service mindset with strong follow-through.
• Valid driver's license.

Responsibilities

• Prepare, issue, and track subcontract agreements and related documents for awarded trade partners.
• Coordinate subcontract execution from issuance through receipt of fully executed agreements.
• Review subcontract documentation for completeness and accuracy prior to execution.
• Maintain subcontract logs and project contract files throughout the duration of each project.
• Communicate directly with subcontractors regarding required documentation, insurance, executed agreements, and contract requirements.
• Partner with Operations staff ensure subcontract scopes align with project needs.
• Support risk management by ensuring required contractual documentation is received and maintained.
• Enter subcontract information into company accounting and project management systems.
• Assist with project setup and ongoing contract administration activities.
• Maintain organized electronic project files and support document management initiatives.

Skills

Subcontract administration

Construction administration

Project coordination

Documentation

Attention to detail

Communication skills

Microsoft Office

DocuSign

Viewpoint Vista

Vista Team

AIA/ConsensusDocs

Team collaboration

Driver's license

Tools

Microsoft Office

DocuSign

Viewpoint Vista

Vista Team

AIA/ConsensusDocs

Contract management software

Job description

Subcontract Administrator Position Description CORE is seeking a Subcontract Administrator (SCA) to join our team in Frisco, Texas. This role is responsible for preparing, issuing, executing, and maintaining subcontract agreements with trade partners, ensuring accurate documentation and timely execution throughout the lifecycle of each project. Working closely with Operations and Project Management staff, Project Coordinators and Accounting, the Subcontract Administrator will help facilitate the subcontract process from bid award through execution while maintaining organized project records and supporting company risk management efforts. In this role, the SCA will help build trusted relationships with our trade partners through fair and consistent subcontract administration. By maintaining accurate documentation and communicating proactively, the SCA will uphold CORE's values of Fairness, Integrity, Continuous Improvement, and Results while helping our project teams execute successfully from project startup through completion.

Candidate Qualifications

• Minimum of 2-5 years of experience in subcontract administration, construction administration, project coordination, or a related construction support role
• Experience preparing, reviewing, and administering subcontract agreements for commercial construction projects
• Strong understanding of construction documentation and subcontract processes
• Exceptional attention to detail and organizational skills
• Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment
• Strong written and verbal communication skills
• Technology proficiency with Microsoft Office and DocuSign
• Experience with Viewpoint Vista, Vista Team, or similar construction management/accounting software is preferred
• Experience with ConsensusDocs or AIA contract documents is preferred
• Ability to collaborate effectively with project teams, accounting, and trade partners
• Professional, client-service mindset with strong follow-through
• Valid driver's license

This is an in-person position based in Frisco, Texas (not remote or hybrid).

Primary Responsibilities

• Prepare, issue, and track subcontract agreements and related documents for awarded trade partners
• Coordinate subcontract execution from issuance through receipt of fully executed agreements
• Review subcontract documentation for completeness and accuracy prior to execution
• Maintain subcontract logs and project contract files throughout the duration of each project
• Communicate directly with subcontractors regarding required documentation, insurance, executed agreements, and contract requirements
• Partner with Operations staff ensure subcontract scopes align with project needs
• Support risk management by ensuring required contractual documentation is received and maintained
• Enter subcontract information into company accounting and project management systems
• Assist with project setup and ongoing contract administration activities
• Maintain organized electronic project files and support document management initiatives

CORE is a drug-free workplace and an equal employment opportunity company. CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Our Mission is to earn the trust of our employees, building partners, and clients. Achieving this mission begins by building teams with members who have unwavering, comprehensive trust in one another. Integrity, Fairness, Continuous Improvement, and Results are not just our CORE Values; they are the foundational elements of trust itself.