Construction Site Administrator

Placements24; Houston (TX); On-site; USD 14,000 - 24,000; Full time

Benefits offered by this job

Provident fund

Medical aid

Growth opportunities

Job summary

Placements24 seeks a Construction Site Administrator for our Randburg site. The role provides essential administrative support to the project management team and site personnel, coordinating documentation, invoicing, procurement, logistics and communications.

The ideal candidate will have strong organizational skills, solid construction knowledge, and the ability to multitask under pressure. A relevant admin qualification is a plus, with opportunities for growth in the construction sector.

Qualifications

• Matriculation or equivalent qualification required.
• Minimum 3 years of administrative experience, preferably in construction.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills essential.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and maintain all site documentation, including daily reports, delivery slips, and timesheets.
• Process subcontractor invoices and track payments.
• Assist with procurement of site materials and services.
• Coordinate logistics for site personnel, including travel and accommodation arrangements.
• Answer site telephone calls and manage site correspondence.
• Maintain site office supplies and equipment.
• Act as a point of contact for site queries from staff and visitors.
• Prepare reports and presentations for the project management team.
• Ensure health, safety and environmental procedures are followed in the site office.
• Support the site manager and project staff with admin tasks.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Matriculation or equivalent qualification

Tools

MS Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

About the Role

Our client, a reputable construction company engaged in various infrastructure projects, is looking for a highly organized and proactive Construction Site Administrator to support operations at their Randburg, Gauteng site. This role is vital for the smooth running of the site office, ensuring efficient administrative support to the project management team and site personnel. The successful candidate will manage site documentation, process invoices, assist with procurement, coordinate logistics, and maintain effective communication channels. The ideal candidate will have excellent administrative skills, a strong understanding of the construction environment, and the ability to manage multiple tasks efficiently under pressure. This is a great opportunity for an individual seeking to build a career within the construction industry by providing essential support services. We value diligence, accuracy, and a positive attitude.

Key Responsibilities

• Manage and maintain all site-related documentation, including daily reports, delivery slips, and timesheets.
• Process subcontractor invoices and track payments.
• Assist with procurement of site materials and services, ensuring compliance with company policies.
• Coordinate logistics for site personnel, including travel and accommodation arrangements.
• Answer site telephone calls and manage site correspondence.
• Maintain site office supplies and equipment.
• Act as a point of contact for site queries from staff and external visitors.
• Prepare reports and presentations as required by the project management team.
• Ensure compliance with health, safety, and environmental procedures within the site office.
• Support the site manager and other project staff with administrative tasks.

Requirements

• Matriculation or equivalent qualification.
• A minimum of 3 years of experience in an administrative role, preferably within the construction industry.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with construction terminology and processes is advantageous.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.
• Proactive attitude and ability to work independently with minimal supervision in Randburg.
• A relevant administrative qualification is a plus.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to gain valuable experience in the construction sector.
• Supportive work environment with opportunities for growth.
• Contribution to provident fund and medical aid schemes.
• Potential for involvement in exciting construction projects.