I Construction Project Coordinator Intangible Assets, LLC Schaumburg, Illinois On-site →

ZipApply; Schaumburg (IL); Hybrid; USD 72,000 - 88,000; Full time

Job summary

ZipApply is seeking a Construction Project Coordinator to support project managers and field teams on commercial projects. You will help ensure work stays on schedule, keep documentation accurate, and maintain clear communication across office and site teams.

The role emphasizes Procore administration, project documentation, schedule tracking, subcontractor coordination, and field support to ensure seamless project delivery from pre-construction through closeout.

Qualifications

• Experience in commercial construction environments.
• Proficiency with Procore (RFIs, submittals, drawings, daily logs, photos, change orders).
• Strong organizational and documentation skills.
• Ability to coordinate multiple subcontractors and vendors.
• Excellent communication and follow-up discipline.
• Familiarity with construction terminology, permitting, and jobsite workflows.
• Proficiency with Microsoft Office and OneDrive.
• Willingness to work onsite as needed.
• OSHA awareness or certification preferred.

Responsibilities

• Procore Administration — Set up new projects, maintain directories, upload drawings, track RFIs, submittals, change orders, logs and photos.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages.
• Schedule Coordination — Track milestones, update schedules, monitor deadlines, and flag risks or delays.
• Subcontractor & Vendor Coordination — Communicate on schedules, deliverables, materials, and site access; assist with procurement and logistics.
• Field Support — Visit job sites to verify progress, support field teams, and align documentation with conditions.
• Quality & Safety Support — Assist with safety documentation and quality-control reporting.
• Budget & Change Tracking — Support cost updates, change orders, and budget documentation.
• Stakeholder Communication — Prepare weekly progress updates and maintain office-field-client communication.
• General Project Support — Order supplies, coordinate deliveries, and support DocuSign workflows.

Skills

Experience in commercial construction

Organizational skills

Documentation skills

Communication and follow-up

On-site coordination

Construction terminology knowledge

Tools

Procore

Microsoft Office

Job description

The Construction Project Coordinator supports project managers and field teams across commercial construction projects, ensuring work progresses on schedule, documentation is accurate, and communication flows smoothly. This role is central to organizing project information, coordinating subcontractors, and maintaining all project activity within Procore, from pre‑construction through closeout.

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, daily logs, and progress photos within Procore.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages. Ensure all documents are current and accessible to PMs and field teams.
• Schedule Coordination — Track project milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access. Assist with procurement of supplies, equipment, dumpsters, and site logistics.
• Field Support — Visit job sites to gather progress photos, verify work status, support superintendents, and ensure documentation aligns with field conditions.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality‑control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change order logs, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports, distribute updates, and maintain clear communication between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, assist with DocuSign workflows, and support daily operational needs.

Required Skills & Qualifications

• Experience in commercial construction environments
• Proficiency with Procore (RFIs, submittals, drawings, daily logs, photos, change orders)
• Strong organizational and documentation skills
• Ability to coordinate multiple subcontractors and vendors
• Excellent communication and follow‑up discipline
• Familiarity with construction terminology, permitting, and jobsite workflows
• Proficiency with Microsoft Office, OneDrive, and other project platforms
• Ability to work onsite as needed and support field operations
• OSHA awareness or certification preferred 80k