Construction Shop Administrator & Logistics Coordinator

S&B USA; Brownsville (Fayette County); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

S&B USA Construction, based in Pittsburgh, PA, seeks a Shop Administrator for the Equipment Group to support shop and warehouse operations. You will handle timecards, equipment transfers, mileage, and maintenance coordination while ensuring accurate record-keeping and strong communication with field staff.

This role emphasizes organization, safety compliance, and timely reporting in a fast-paced construction environment with opportunities for growth and responsibility across projects.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 1 year of experience in construction administrative support or project management preferred.
• Construction online software experience preferred.
• Key bookkeeping, accounting, and math skills required.
• Excellent organization, time management and communication skills.
• People-friendly and able to multi-task in a fast-changing environment.

Responsibilities

• Perform daily administrative duties including equipment transfers, timecards, meters, fuel receipts and reporting.
• Reconcile timecards for shop and logistics staff and ensure correct hours are paid.
• Manage vehicle maintenance and fleet fuel card administration.
• Process weekly mileage reporting and work orders.
• Open, monitor, and close out work orders; maintain vehicle inspection logs.
• Process registrations and insurance cards; review vendor invoices.
• Generate KPI reports for maintenance and safety; act as Project Office Contact.
• Greet office guests and route inquiries to appropriate staff.
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist regional Safety department with safety and environmental issues.
• Enter work orders and purchase orders for parts and services.
• Other duties as assigned.

Skills

Administrative support

Time management

Communication

Multi-tasking

Bookkeeping

Attention to detail

Problem solving

Education

High school diploma or equivalent

College degree preferred

Tools

Construction online software

Job description

S&B USA Construction, based in Pittsburgh, PA, seeks a Shop Administrator for the Equipment Group to support shop and warehouse operations. You will handle timecards, equipment transfers, mileage, and maintenance coordination while ensuring accurate record-keeping and strong communication with field staff.

This role emphasizes organization, safety compliance, and timely reporting in a fast-paced construction environment with opportunities for growth and responsibility across projects.