Equipment Shop Administrator - Construction Operations

S&B USA Construction; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with a company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

Fay, S&B USA Construction in the Mid-Atlantic region is seeking a Shop Administrator for the Equipment Group to support shop and warehouse operations with daily administrative duties, timecards, fleet management, and reporting.

The role requires a high school diploma (college degree preferred), at least 1 year of construction administrative experience, strong organization and communication, and familiarity with Construction Online Software.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• At least 1 year of construction administrative support, contract administration, or construction project management experience.
• Construction Online Software experience preferred.
• Key bookkeeping, accounting, and math skills are required.
• Excellent organization, time management, attention to detail, and communication skills.
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment.

Responsibilities

• Perform daily administrative duties including equipment transfers, timecards, meter readings, fuel usage and reports.
• Reconcile timecards for shop and logistics personnel, ensuring correct hours are reported and paid.
• Vehicle maintenance and fleet fuel card administration.
• Process weekly mileage reporting.
• Opening, Monitoring and Close out of work orders.
• Maintain inspection logs for company vehicles.
• Maintain and process registration renewals and insurance cards.
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance.
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions to the appropriate internal contact.
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

Skills

Organization

Time management

Attention to detail

Communication skills

Multi-tasking

Education

High school diploma or equivalent

College degree preferred

Tools

Construction Online Software

Job description

Fay, S&B USA Construction in the Mid-Atlantic region is seeking a Shop Administrator for the Equipment Group to support shop and warehouse operations with daily administrative duties, timecards, fleet management, and reporting.

The role requires a high school diploma (college degree preferred), at least 1 year of construction administrative experience, strong organization and communication, and familiarity with Construction Online Software.