Shop Administrator

S&B USA Construction & Fay; Brownsville (Fayette County); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with 4% company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

An established industry player is seeking a dedicated Shop Administrator to support their Equipment Group operations. This role involves a variety of administrative tasks, including managing equipment transfers, reconciling timecards, and maintaining vehicle logs. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational and communication skills. Join a team that values safety, quality, and innovative solutions in the construction industry. This position offers a great opportunity to contribute to essential operations while being part of a supportive work culture that prioritizes employee well-being.

Qualifications

• 1 year of experience in construction administrative support preferred.
• Key bookkeeping, accounting, and math skills are required.

Responsibilities

• Perform daily administrative duties including equipment transfers and timecards.
• Maintain inspection logs and process vendor invoices.

Skills

Organization Skills

Time Management

Communication Skills

Bookkeeping

Attention to Detail

Education

High School Diploma

College Degree

Tools

Construction Online Software

Job description

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Fay is part of S&B USA Construction, a family of diversified heavy-civil and industrial construction companies recognized for safe and innovative infrastructure solutions. Our team of experienced professionals demonstrate an unparalleled commitment to safety, quality and service on all of our projects. We excel on projects with tight schedules and difficult working conditions without compromising our number one core value of working safely. Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

As a Shop Administrator for the Equipment Group, your role will encompass a variety of duties to support the operations of the shop and warehouse.

Duties And Responsibilities

• Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)
• Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid
• Vehicle maintenance and fleet fuel card administration
• Process weekly mileage reporting
• Opening, Monitoring and Close out of work orders
• Maintain inspection logs for company vehicles
• Maintain and process registration renewals and insurance cards
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

Education And Experience

• High school diploma or equivalent is required; College degree preferred
• 1 year of experience in construction administrative support, contract administration, or construction project management preferred
• Construction Online Software experience preferred
• Key bookkeeping, accounting, and math skills are required
• Excellent organization, time management, attention to detail, and communication skills
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment

WORK ENVIRONMENT

• This position is primarily indoors.
• This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

PHYSICAL DEMANDS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to operate standard office equipment and keyboards.
• Ability to communicate information and ideas so others will understand.
• Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position 50% or more of the time.

Benefit Summary Medical Insurance, Dental Insurance, Vision Insurance, 401K Plan with 4 % company match, Life Insurance, Disability Insurance, Paid Time Off, Paid Holidays
Core Values
Work Safely: Safety is our Culture
Deliver Return: Earning a fair profit increases our long-term value
Value People: Take Care of Employees and They Will Take Care of Clients
Act with Integrity: Honesty Builds Trust
Provide Solutions: Better Solutions Yield Greater Satisfaction
S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm’s equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, females, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.
If a reasonable accommodation is needed for the interview process, please contact Human Resources at [e-mail] or Phone: [phone] ext. 1032
Agency Policy: Please refer to our Agency Policy and disclaimer statement regarding resume submissions. https://www.shikunusa.com/notice-to-staffing-agencies

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Information Technology
• Industries
• Construction