Construction Administrator

EMCOR Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) Savings Plan

Bonus eligibility

Job summary

EMCOR Group is looking for a Construction Administrator in New York, New York, to manage and review project documents and maintain quality and compliance throughout project phases. The ideal candidate will assist Project Managers with various administrative tasks, ensuring that project objectives are met efficiently.

Preferred qualifications include 2–3 years of administrative experience and proficiency in Microsoft Office Suite. A competitive salary from $50,000 to $70,000 and benefits are included.

Qualifications

• 2–3 years of administrative or office experience preferred.
• Construction industry experience is a plus.
• Strong phone and interpersonal communication skills.

Responsibilities

• Assist Project Managers with submittals, RFIs, shop drawings, and documentation.
• Prepare and manage project documentation and requests.
• Support communication with subcontractors and vendors.
• Facilitate documentation for project phases.
• Manage certified payroll documentation for compliance.
• Provide administrative support to project team members.

Skills

Interpersonal communication skills

Proficiency in Microsoft Office Suite

Organizational skills

Written and verbal communication

Education

High school diploma or equivalent (GED)

Job description

About Us

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.

Job Summary

As a Construction Administrator, you will be responsible for reviewing and analyzing project documents, submittals, and design plans throughout the preconstruction and construction phases. This role ensures that quality, cost, and scope align with the project owner’s expectations while maintaining adherence to timelines and overall project objectives.

Essential Duties & Responsibilities

• Assist Project Managers with the preparation, review, and processing of submittals, RFIs, shop drawings, MWBE reporting, and QA/QC documentation.
• Prepare and manage project documentation and requests for both new and ongoing projects.
• Support communication and coordination with subcontractors and vendors.
• Facilitate and maintain documentation for project startup and closeout phases.
• Collect, prepare, and update Operations and Maintenance (O&M) manuals, testing documentation, and quality control reports.
• Process and manage certified payroll documentation for compliance requirements.
• Provide administrative and operational support to project team members as needed.

Qualifications

• 2–3 years of administrative or office experience preferred.
• High school diploma or equivalent (GED) required.
• Construction industry experience is a plus, but not required.
• Strong phone and interpersonal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent organizational and written/verbal communication skills.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Geographic Disclosure

Compensation Range: $50,000-$70,000

Other Compensation: Bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, short- and long-term disability, a 401(k) Savings Plan, and an Employee Assistance Program.