Construction & Restoration Project Coordinator

iicrc-careers; Monrovia (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Bonus based on performance

Opportunity for advancement

Training & development

Job summary

Paul Davis Restoration – East San Gabriel Valley is seeking an organized Operations & Procurement Coordinator to support Project Managers by handling administrative and procurement tasks to keep projects moving.

The role involves calling vendors, researching suppliers, negotiating pricing, coordinating schedules, and ensuring resources are available to meet deadlines. Strong communication and multi-tasking are essential for success.

Qualifications

• Strong organizational skills.
• Excellent communication skills.
• Comfortable making frequent phone calls.
• Strong computer skills (Microsoft Office, Google Workspace, Excel).
• Ability to manage multiple priorities.
• Detail‑oriented and dependable.
• Problem‑solving mindset.

Responsibilities

• Vendor & subcontractor management: research and recruit qualified subcontractors; verify licenses, insurance, and certifications; obtain competitive bids; maintain database; build relationships; coordinate scheduling.
• Material procurement: source construction and restoration materials; compare pricing; place purchase orders; coordinate deliveries; track backorders; research alternatives.
• Project coordination: assist Project Managers with admin tasks; coordinate inspections and deliveries; follow up with vendors; update project management software; organize project docs; track purchase orders and invoices.
• Office support: answer vendor inquiries; make outbound calls; research products; obtain specs and safety data sheets; assist with special projects.

Skills

Organizational skills

Communication skills

Phone calls

Tools

Microsoft Office

Google Workspace

Excel

Job description

Construction / Restoration Project Coordinator

Paul Davis Restoration – East San Gabriel Valley

About Us: Paul Davis Restoration is a fast‑growing restoration and reconstruction company specializing in water, fire, mold, and environmental restoration. We pride ourselves on exceptional customer service, quick response times, and delivering high‑quality work. We’re looking for someone who enjoys solving problems, staying organized, and helping our project managers operate more efficiently.

Position Summary

We’re seeking a highly organized Operations & Procurement Coordinator to support our Project Managers by handling the administrative and procurement tasks that keep our projects moving. This position is ideal for someone who enjoys making phone calls, researching vendors, negotiating pricing, coordinating schedules, and ensuring that every project has the resources it needs to stay on schedule. Your success will allow our Project Managers to focus on managing customers, field operations, and project execution.

Benefits

• Bonus based on performance
• Opportunity for advancement
• Training & development

Responsibilities

Vendor & Subcontractor Management

• Research and recruit qualified subcontractors
• Verify licenses, insurance, and certifications
• Obtain competitive bids and pricing
• Maintain an organized subcontractor database
• Build relationships with new trade partners
• Coordinate subcontractor scheduling

Material Procurement

• Source construction and restoration materials
• Compare pricing from multiple suppliers
• Place purchase orders
• Coordinate deliveries to job sites
• Track backorders and resolve supply issues
• Research alternative products when necessary

Project Coordination

• Assist Project Managers with administrative tasks
• Coordinate inspections and deliveriesFollow up with vendors and subcontractors
• Update project management software
• Organize project documentation
• Track purchase orders and invoices

Office Support

• Answer vendor inquiries
• Make outbound calls
• Research products and equipment
• Obtain product specifications and safety data sheets
• Assist with special projects as assigned

Qualifications

• Strong organizational skills
• Excellent communication skills
• Comfortable making frequent phone calls
• Strong computer skills (Microsoft Office, Google Workspace, Excel)
• Ability to manage multiple priorities
• Detail‑oriented and dependable
• Problem‑solving mindset

Preferred (but not required)

• Construction, restoration, or procurement experience
• Experience with Xactimate, Dash, Encircle, or other construction software
• Purchasing or vendor management experience

What We’re Looking For

• Takes initiative without waiting to be told what to do.
• Enjoys solving problems.
• Can juggle multiple tasks without losing attention to detail.
• Is persistent when following up with vendors and subcontractors.
• Wants to grow with a rapidly expanding company.

Compensation

• Competitive salary based on experience
• Paid holidays
• Paid time off
• Opportunities for advancement
• Training and professional development

Why Join Us

At Paul Davis Restoration, you’ll be part of a growing team where your work directly impacts the success of every project. You’ll have the opportunity to build relationships with vendors, improve company operations, and grow into larger leadership responsibilities as the company continues to expand.

If you’re organized, resourceful, and enjoy keeping projects moving behind the scenes, we’d love to hear from you.