Construction & Rental Administrative Assistant – Scheduling & Ops

Allegiance Crane & Equipment, LLC; Fort Myers, Northern (FL, KY); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Allegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry to join our team in Fort Myers, FL. The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.

Responsibilities include data entry, filing, answering calls and emails, coordinating field dispatch, onboarding new hires,

Qualifications

• 2+ years of administrative experience, preferably in construction or rental industries.
• Proficiency with Microsoft Office; familiarity with dispatch software a plus.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.

Responsibilities

• Provide general administrative support including data entry, filing, scanning, and document management.
• Answer phone calls and general email inquiries.
• Respond to customer inquiries with professionalism.
• Coordinate and dispatch field team members to job sites based on project schedules.
• Facilitate onboarding of new hires according to company processes.
• Assist with billing and invoicing; ensure policy and safety compliance.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Dispatch/rental software

Job description

Allegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry to join our team in Fort Myers, FL. The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.

Responsibilities include data entry, filing, answering calls and emails, coordinating field dispatch, onboarding new hires,