Construction Projects Admin – Warehouse Operations

99 Ranch Market; New York (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Paid time off

Job summary

99 Ranch Market in New York is seeking an Office Administrator (construction focus) to oversee warehouse admin tasks, manage inventory records, coordinate shipments and support warehouse staff. You will liaise with suppliers and customers, track project milestones, and help maintain contracts, POs, invoices, permits, and other project documents.

Ideal candidates have a high school diploma, 1+ year in warehouse ops, and familiarity with WMS and Microsoft Office; bilingual English/Mandarin or

Qualifications

• Requires a high school diploma or equivalent.
• 1+ year of experience in warehouse operations or related field preferred.
• Bilingual in English / Mandarin or English / Spanish preferred.

Responsibilities

• Supports new store construction, remodels, renovations, and facility improvement projects from planning through completion.
• Coordinates with contractors, vendors, architects, engineers, landlords, store operations, and internal departments on project requirements and timelines.
• Tracks construction schedules, project milestones, inspections, punch-list items, and project closeout.
• Maintains project documentation, including contracts, proposals, purchase orders, change orders, invoices, permits, drawings, warranties, and insurance records.
• Assists with contractor/vendor bidding, proposal comparisons, and scope-of-work coordination.
• Tracks project costs, invoices, purchase orders, and change orders and follows up on discrepancies.
• Coordinates construction-related permits, inspections, utilities, equipment, fixtures, signage, refrigeration, HVAC, electrical, and plumbing work as needed.
• Maintains project trackers and provides updates on project progress, budgets, outstanding issues, and deadlines.
• Supports communication and issue resolution between contractors, vendors, stores, and internal teams.
• Provides general administrative and project coordination support and performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Thrives in fast-paced environment

Education

High school diploma or equivalent

Tools

Warehouse management systems

Inventory control software

Microsoft Office

Job description

99 Ranch Market in New York is seeking an Office Administrator (construction focus) to oversee warehouse admin tasks, manage inventory records, coordinate shipments and support warehouse staff. You will liaise with suppliers and customers, track project milestones, and help maintain contracts, POs, invoices, permits, and other project documents.

Ideal candidates have a high school diploma, 1+ year in warehouse ops, and familiarity with WMS and Microsoft Office; bilingual English/Mandarin or