Construction Project Office Coordinator

Branch Builds, Inc.; Goldsboro (NC); On-site; USD 22,000 - 33,000; Full time

Job summary

Branch Civil is seeking a Project Clerk to support project teams and manage field office logistics. The role serves as liaison between field staff and corporate support, handling office setup, supplies, and document processing.

Responsibilities include reviewing reports, entering payroll data, processing invoices, onboarding new hires, and coordinating safety communications. This full-time position offers steady hours and active involvement in project operations.

Qualifications

• Strong organizational and analytical abilities are required.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to work independently and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Open and close job site offices and job sites as needed.
• Order office supplies for jobsites.
• Review Foreman’s Daily Reports for accuracy.
• Enter payroll, equipment, and production data into project files daily.
• Review vacation/sick leave spreadsheets for accuracy.
• Prepare recaps for superintendents and adjust as required.
• Transmit expense and per diem reports to payroll.
• Report meter readings to equipment management weekly.
• Create/update Miss Utilities tickets per requests.
• Issue field purchase orders and route for approval.
• Receive and scan receipts to the equipment management department.
• Receive and scan all vendor delivery tickets and file electronically.
• Process incoming invoices for quantity and pricing accuracy.
• Attach delivery tickets to invoices when processing.
• Contact vendors if invoices do not match tickets or PO pricing.
• Assist with onboarding new hires.
• Scan files and share weekly safety toolbox meetings.
• Submit required safety items to safety department.
• VDOT trainee reporting as required.

Skills

Independent worker

Attention to detail

Communication skills

MS Office proficiency

Multitasking

Fast-paced environment

Education

High School diploma

Associate’s degree in Business

Tools

Microsoft Office

Job description

Branch Civil is seeking a Project Clerk to support project teams and manage field office logistics. The role serves as liaison between field staff and corporate support, handling office setup, supplies, and document processing.

Responsibilities include reviewing reports, entering payroll data, processing invoices, onboarding new hires, and coordinating safety communications. This full-time position offers steady hours and active involvement in project operations.