Construction Office & Logistics Coordinator

General Matter, Inc.; Paducah (KY); Sur place; USD 34 000 - 45 000; Plein temps

Résumé du poste

General Matter, Inc. is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in a fast-paced, technical, construction-focused environment.

You will oversee office logistics, assist recruiting and onboarding, assist project teams, and serve as a central point of communication for employees, visitors, and vendors. As we grow, this role offers significant opportunities to expand responsibilities and contribute to company-wide improvements in document

Qualifications

• High School Diploma or GED required.
• 4+ years of administrative or office support experience.
• Ability to juggle multiple tasks and priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office tools.
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Demonstrated initiative and problem-solving abilities.
• Experience planning events or coordinating logistics.
• Friendly disposition and customer service attitude required.
• Reliable attendance and strong work ethic.

Responsabilités

• Maintain a clean, organized, and well-stocked construction office environment, including reception and conference areas. Encourage employee participation in maintaining office cleanliness and organization.
• Coordinate construction meeting logistics, including room setup, hospitality, and food orders for daily needs, events, and meetings.
• Serve as receptionist, greeting and directing visitors while maintaining a professional and welcoming construction office environment.
• Schedule and coordinate on-site construction visitor logistics, including recruiting candidates.
• Support hiring including facilitating onboarding, including coordination with SMEs/ construction team for personnel requirements.
• Serve as the construction primary point of contact for third-party vendors including janitorial, repairs, shipping, and courier services.
• Manage office supplies, including ordering, inventory control, and cost-effective purchasing.
• Assist, plan and execute company events, team outings, and celebrations.
• Manage incoming and outgoing shipments, mail, and courier services.
• Assist with document preparation, scanning, filing, and electronic document management.
• Support construction team with document scanning and organization.
• Monitor and track document review cycles, deadlines, and outstanding actions.
• Support engineering and construction teams with document searches, retrieval, and uploads.
• Supports daily office administration for the construction project.
• Handle sensitive and confidential information with discretion and professionalism.
• Take on ad-hoc tasks and projects as needed, demonstrating flexibility and a resourceful, action-oriented mindset.
• Maintains knowledge of Company’s values and strategic plan.

Connaissances

Multitasking

Communication

Organizational skills

Event planning

Customer service

Reliability

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

General Matter, Inc. is seeking a Construction Administrative & Office Logistics Coordinator to support daily operations in a fast-paced, technical, construction-focused environment.

You will oversee office logistics, assist recruiting and onboarding, assist project teams, and serve as a central point of communication for employees, visitors, and vendors. As we grow, this role offers significant opportunities to expand responsibilities and contribute to company-wide improvements in document