Construction Project & Office Admin — Drive Readiness

IAPMO Group; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

IAPMO Group is seeking an experienced Construction Office & Project Administrator for a Commercial Construction role in Northeast Broward County. Local candidates only.

This position combines office coordination, field logistics, and company operations to support projects from startup through closeout and warranty. You will work closely with the president, project managers, and superintendents to ensure timely housing, travel, documentation, and compliance, while maintaining organized project

Qualifications

• Experience in construction administration supporting PMs, superintendents, and leadership.
• Knowledge of subcontract documentation, insurance certs, RFIs, submittals, permitting, and closeout.
• Ability to coordinate multiple projects while managing ongoing office and compliance deadlines.

Responsibilities

• Coordinate project startup and field support: housing, travel, and site needs.
• Maintain organized project records: folders, logs, drawings, permits, docs.
• Administer subcontract documentation: distribute, track agreements, collect W-9s, licenses.
• Track submittals, RFIs, and procurement follow-up and inform teams of long-lead items.
• Support permitting and compliance: licenses, annual reports, renewals, continuing education.
• Coordinate insurance and office operations: insurance proposals, records, meetings, IT needs.
• Manage closeout administration: warranties, manuals, drawings, lien waivers, owner packages.
• Coordinate warranty follow-through with PMs and presidents.

Skills

Construction administration

Project coordination

Document management

Pricing and procurement awareness

Communication with stakeholders

Tools

ShareFile

Job description

IAPMO Group is seeking an experienced Construction Office & Project Administrator for a Commercial Construction role in Northeast Broward County. Local candidates only.

This position combines office coordination, field logistics, and company operations to support projects from startup through closeout and warranty. You will work closely with the president, project managers, and superintendents to ensure timely housing, travel, documentation, and compliance, while maintaining organized project