Construction Project Office Administrator

Florida Construction Connection, Inc.; Fort Lauderdale (FL); Sur place; USD 52 000 - 78 000; Plein temps

Résumé du poste

Florida Construction Connection, Inc. is seeking a Construction Office & Project Administrator to support commercial projects in NE Broward County. You will coordinate startup, field logistics, records, permits, and closeout with PMs, superintendents, and the president.

This role requires proactive organization, ownership, and reliable follow-through, handling subcontract docs, RFIs, and vendor coordination across multiple projects from start to finish.

Qualifications

• Construction administration experience coordinating PMs, superintendents, and leadership.
• Knowledge of subcontract documentation, insurance certificates, RFIs, submittals, and permitting.
• Ability to manage multiple projects and meet compliance deadlines.

Responsabilités

• Coordinate project startup and field support: arrange housing and travel; obtain pricing for dumpsters and site needs; coordinate supplies, labor, and utilities.
• Maintain organized project records: set up and maintain folders, contact lists, logs, drawings, permits, and docs.
• Administer subcontract documentation: prepare, distribute, track agreements; route questions; collect vendor docs.
• Track submittals, RFIs, and procurement follow-up: logs, follow ups, updates for long-lead items.
• Support permitting and company compliance: coordinate permit docs and licenses, renewals, continuing education.
• Coordinate insurance and office operations: obtain builders risk proposals, organize records, route correspondence, arrange meetings.
• Manage closeout administration: collect warranties, manuals, as-builts, test reports; assemble owner closeout packages.
• Coordinate warranty follow-through: route claims to PMs, arrange visits, and follow through to resolution.

Connaissances

Construction admin

Subcontract docs

Logistics coordination

Document management

Communication skills

Pricing judgment

Outils

ShareFile

Description du poste

Construction Office & Project Administrator – Commercial Construction – Northeast Broward County

Are you an experienced construction administrator who enjoys keeping both the office and project teams organized, prepared, and moving forward?

This opportunity brings together construction project administration, field logistics, and company operations. You will work closely with the president, project managers, and superintendents to coordinate the details that support projects from startup through closeout and the warranty period.

If you enjoy taking ownership, anticipating what others need, and following through until an issue is resolved, this role offers a broad range of responsibilities where your judgment and organization matter every day.

WHAT YOU WOULD BE RESPONSIBLE FOR:

• Coordinate project startup and field support: Arrange superintendent housing and travel; obtain competitive pricing for dumpsters, temporary facilities, and other site needs; coordinate supplies, temporary labor, and project utilities.
• Maintain organized project records: Set up and maintain ShareFile folders, project contact lists, logs, drawings, permits, and other required documentation.
• Administer subcontract documentation: Prepare, distribute, and track subcontract agreements; route contract and scope questions to the appropriate decision-makers; collect vendor W-9s, insurance certificates, and licenses.
• Track submittals, RFIs, and procurement follow-up: Maintain logs, follow up on outstanding responses and approvals, and keep project teams informed of long-lead items and delivery dates.
• Support permitting and company compliance: Coordinate permit documentation and track contractor licenses, business registrations, annual reports, renewals, and continuing education requirements.
• Coordinate insurance and office operations: Obtain builders risk insurance proposals, organize project records and payment documentation, route correspondence, arrange meetings, and coordinate employee IT needs.
• Manage closeout administration: Collect warranties, operation and maintenance manuals, as-built drawings, testing and balancing reports, and final lien waivers; assemble owner closeout packages and track outstanding punch list items.
• Coordinate warranty follow-through: Route claims to project managers for approval, arrange subcontractor return visits, and follow up through resolution, with associated costs approved by the project manager or president.

DO YOU HAVE WHAT IT TAKES?

• Construction administration experience that has prepared you to support project managers, superintendents, and company leadership.
• Working knowledge of subcontract documentation, insurance certificates, RFIs, submittals, permitting, and project closeout.
• The ability to coordinate multiple projects while also managing recurring office and company compliance deadlines.
• Strong document management skills and comfort maintaining shared electronic files, tracking logs, and project records.
• Clear communication and consistent follow-through with subcontractors, vendors, consultants, and internal teams.
• Sound judgment when comparing pricing, identifying missing information, and recognizing when an issue requires leadership approval.

THIS IS FOR THE CONSTRUCTION OFFICE & PROJECT ADMINISTRATOR WHO…

• Thinks ahead about what the field team will need before a project starts.
• Understands that an unanswered RFI, missing approval, or incomplete agreement needs active follow-up.
• Keeps deadlines and outstanding items visible without waiting to be reminded.
• Can move between project documentation, travel arrangements, compliance tracking, and warranty coordination while maintaining accuracy.
• Takes ownership of coordination and knows when to bring a decision to the president or project manager.
• Thinks ahead about what the field team will need before a project starts.
• Understands that an unanswered RFI, missing approval, or incomplete agreement needs active follow-up.
• Keeps deadlines and outstanding items visible without waiting to be reminded.
• Can move between project documentation, travel arrangements, compliance tracking, and warranty coordination while maintaining accuracy.
• Takes ownership of coordination and knows when to bring a decision to the president or project manager.

Florida Construction Connection® works specifically within Florida's construction industry and uses The Breistol Method® to help experienced construction professionals determine whether an opportunity truly aligns with their experience, career goals, compensation, and long-term growth.

DOES THIS SOUND LIKE THE CAREER YOU ARE LOOKING FOR?

Florida Construction Connection® | The Breistol Method®