Construction Project & Office Admin: Field & Compliance

Florida Construction Connection, Inc.; Florida; On-site; USD 60,000 - 85,000; Full time

Job summary

Florida Construction Connection, Inc. is seeking an experienced Construction Office & Project Administrator for commercial construction projects in Northeast Broward County. Local candidates only.

You will support startup through closeout, coordinating with the president, PMs, and superintendents to keep projects moving forward and ensure documentation, permitting, and compliance are managed effectively. The role blends office administration with field logistics, requiring proactive

Qualifications

• Construction administration experience supporting project managers, superintendents, and leadership.

Responsibilities

• Coordinate project startup and field support: Arrange superintendent housing and travel; obtain competitive pricing for dumpsters, temporary facilities, and other site needs; coordinate supplies, temporary labor, and project utilities.
• Maintain organized project records: Set up and maintain ShareFile folders, project contact lists, logs, drawings, permits, and other required documentation.
• Administer subcontract documentation: Prepare, distribute, and track subcontract agreements; route contract and scope questions to the appropriate decision-makers; collect vendor W-9s, insurance certificates, and licenses.
• Track submittals, RFIs, and procurement follow-up: Maintain logs, follow up on outstanding responses and approvals, and keep project teams informed of long-lead items and delivery dates.
• Support permitting and company compliance: Coordinate permit documentation and track contractor licenses, business registrations, annual reports, renewals, and continuing education requirements.
• Coordinate insurance and office operations: Obtain builders risk insurance proposals, organize project records and payment documentation, route correspondence, arrange meetings, and coordinate employee IT needs.
• Manage closeout administration: Collect warranties, operation and maintenance manuals, as-built drawings, testing and balancing reports, and final lien waivers; assemble owner closeout packages and track outstanding punch list items.
• Coordinate warranty follow-through: Route claims to project managers for approval, arrange subcontractor return visits, and follow up through resolution, with associated costs approved by the project manager or president.

Job description

Florida Construction Connection, Inc. is seeking an experienced Construction Office & Project Administrator for commercial construction projects in Northeast Broward County. Local candidates only.

You will support startup through closeout, coordinating with the president, PMs, and superintendents to keep projects moving forward and ensure documentation, permitting, and compliance are managed effectively. The role blends office administration with field logistics, requiring proactive