Construction Project Coordinator with ESOP & Profit Sharing

Staff Electric Co. Inc.; Madison (WI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

401k with profit sharing

ESOP

Paid time off

Paid holidays

Job summary

Staff Electric Co. Inc. is seeking a Project Coordinator to support project delivery. Under the Project Manager, you will handle administrative duties, correspondence with the owner, general contractor, vendors and field personnel, and assist with releasing documents to align with the project schedule.

You will help with setup, cost tracking, invoicing, procurement, and document control using typical project software and templates, contributing to on-time, on-budget project execution.

Qualifications

• Microsoft Office suite proficiency required, especially Outlook, Word and Excel.
• Excellent written and verbal communication skills required.
• Strong organizational and team-oriented abilities are essential.

Responsibilities

• Coordinate project administrative duties and correspondence with owner, GC, vendor and field staff.
• Assist with initial project setup, including forms and insurance certificates.
• Schedule meetings, take notes and maintain project templates.
• Prepare bid letters/forms and submit to stakeholders.
• Track costs, contracts, changes and invoicing for project control.
• Monitor procurement and approvals, manage submittals and releases.
• Input budget data into accounting software and support financial forecasting.
• Assist with drawings, permits, RFI requests and procedure updates.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teamwork

Communication

Organization

People management

Troubleshooting

Systems & processes

Education

Undergraduate Degree desired

High School diploma or equivalent

Tools

Microsoft Project

Job description

Staff Electric Co. Inc. is seeking a Project Coordinator to support project delivery. Under the Project Manager, you will handle administrative duties, correspondence with the owner, general contractor, vendors and field personnel, and assist with releasing documents to align with the project schedule.

You will help with setup, cost tracking, invoicing, procurement, and document control using typical project software and templates, contributing to on-time, on-budget project execution.