Senior Construction Project Coordinator with ESOP & 401k

Staff Electric Company Inc.; Monona (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k including profit sharing

ESOP

PTO

Paid Holidays

Job summary

Staff Electric Company Inc. is seeking a Project Coordinator to support the project delivery process. You will coordinate correspondence with owners, general contractors, and vendors, assist with budget tracking and submittals, and help manage documentation and invoicing to keep projects on schedule.

The role involves coordinating meetings, maintaining project templates, and supporting the Project Manager with setup, procurement, and close-out activities across multiple sites in Wisconsin.

Qualifications

• Undergraduate degree highly desired but not required.
• High School diploma or equivalent required.
• Construction project coordination experience desired.
• Proficiency with MS Office (Outlook, Word, Excel).
• Knowledge of MS Project desired.
• Strong communication and teamwork abilities.
• Strong organizational and problem-solving skills.

Responsibilities

• Assist in filing and distribution of project specific correspondence, such as bid invitations, bid documents, construction documents, contracts, purchase orders, schedules, etc.
• Support the Project Manager with initial project setup, such as job request forms, certificates of insurance, cloud document storage, etc.
• Set up team meetings, take notes and fill out any/all required project specific templates.
• Create bid proposal letters/bid forms and submit to the owner/client/general contractor.
• Assist in the tracking of construction costs, such as contracts, change order management, scope revision extras and project/client invoicing.
• Assist in the tracking of procurement, such as vendor/subcontractor purchase orders, product submittals/approvals, material releases and associated invoices.
• Track lead times through the use of SSR's, maintain a plan to keep the project cash positive as it pertains to material releases and when invoices will come in from the vendors for review by the Project Manager.
• Assist with the input of budget information within the accounting software COINS.
• Assist field personnel with other construction related documentation as requested, such as work breakdowns, drawing updates/revisions, requests for information, printing drawings, permits, panel directories, etc.
• Assist with development/tracking of project specific work breakdown structure, including but not limited to:
• Agile Construction - Project Setup, such as review of Job Request Start Up Form, Project Information Setup in JPAC / SIS, Initial WBS Set Up and WBS vs Estimate review with Project Team.
• Agile Construction - Project Execution & Tracking, including:
• Capturing/managing inputs into SIS and JPAC, such as Percent Completions, Change Orders, Accounting Hours and Composite Rate.
• Conducting weekly job review meetings.
• Communicating outputs and guide action based on JPAC Productivity Charts, Red/Green Line Trending, Composite Rate Trend and SIS Pareto Chart.
• Compile and submit close-out related documentation, such as Operation & Maintenance Manuals, As-Built installation drawings, product record drawings, warranties, certificates, test results, etc.
• Completes monthly billings (AIA/SOV) for review by the Project Manager.
• Assist in review of project schedule along with job specific milestone dates, creating relational ties to predecessor/successor tasks for review by the Project Manager.
• Prepares quarterly financial reviews to monthly forecasting, for review by the Project Manager.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Project

Team collaboration

People management

Communication skills

Organizational skills

Problem solving

Education

Undergraduate degree

High school diploma

Tools

COINS

Job description

Staff Electric Company Inc. is seeking a Project Coordinator to support the project delivery process. You will coordinate correspondence with owners, general contractors, and vendors, assist with budget tracking and submittals, and help manage documentation and invoicing to keep projects on schedule.

The role involves coordinating meetings, maintaining project templates, and supporting the Project Manager with setup, procurement, and close-out activities across multiple sites in Wisconsin.