Construction Project Coordinator: Scheduling & Budgeting

Bi-Con Services; Cambridge (OH); On-site; USD 65,000 - 85,000; Full time

Job summary

Bi-Con Services is seeking a Project Coordinator to assist with assigned projects, ensuring successful execution by coordinating tasks, tracking progress, and facilitating communication among stakeholders. You will support the Senior PM and PM, review drawings and procurement plans, and help manage costs, schedules, and invoicing.

The role requires attention to detail, strong organizational skills, and the ability to handle multiple responsibilities while visiting job sites and coordinating with

Qualifications

• Ability to manage multiple tasks and work in a fast-paced environment.
• Strong understanding of construction contracts, project schedules, and earned value measurement.
• Experience with procurement, budgeting, and cost-tracking methodologies.
• Proficiency in Microsoft Office Suite and Bluebeam; knowledge of Vista Viewpoint is a plus.
• Strong communication and interpersonal skills to coordinate with internal teams and external stakeholders.
• Ability to anticipate and mitigate project challenges using sound judgment.
• Demonstrated ability to interpret technical documents, construction drawings, and financial reports.
• Knowledge of the natural gas industry is preferred.

Responsibilities

• Assist in developing and executing project work plans, schedules, and procurement strategies.
• Support the project execution plan and ensure compliance with contract documents.
• Perform detailed reviews of drawings, pre-fabrication assembly plans, and procurement plans for materials.
• Assist in subcontracting strategy development with guidance from the Senior PM.
• Monitor project costs, track expenditures, and provide cost-to-complete forecasts monthly.
• Help prepare project invoicing using Earned Value, Schedule of Values, or other contractual methods.
• Ensure that all project deliverables align with contract specifications and company standards.
• Assist in organizing and facilitating bi-weekly or weekly scheduling meetings to review project progress.
• Develop mitigation strategies for schedule variations and delays.
• Make frequent job-site visits to coordinate with the project superintendent, subcontractors, and customers.
• Ensure all project certificates and close-out documents are submitted per contract requirements.
• Participate in project kick-off meetings and post-job lessons-learned discussions.
• Prepare labor and cash flow forecasts for the project lifecycle, updating them as needed.
• Review and monitor project job cost reports to align with estimates and financial targets.
• Assist in processing and approving accounts payables related to project expenditures.
• Ensure accurate documentation, including progress reports, permits, and compliance documents.
• Back up administrative duties as needed.

Skills

Multitasking

Scheduling

Communication

Earned value cost tracking

Contract awareness

Education

Associate degree

Tools

Microsoft Office Suite

Bluebeam

Vista Viewpoint

Job description

Bi-Con Services is seeking a Project Coordinator to assist with assigned projects, ensuring successful execution by coordinating tasks, tracking progress, and facilitating communication among stakeholders. You will support the Senior PM and PM, review drawings and procurement plans, and help manage costs, schedules, and invoicing.

The role requires attention to detail, strong organizational skills, and the ability to handle multiple responsibilities while visiting job sites and coordinating with