Construction Project Coordinator: Proposals & Scheduling

ARCO/Murray; Emeryville (CA); On-site; USD 72,000 - 96,000; Full time

Benefits offered by this job

Bonus program

ESOP

401k

Tuition reimbursement

Scholarship for children

Sabbatical

Volunteer leave

Charitable match

Medical insurance

Parental leave

Job summary

ARCO/Murray National Construction in Emeryville, CA is seeking a detail-oriented Project Coordinator to support Project Managers with proposals, schedules, and documentation. You will prepare letters, bid instructions, meeting minutes, and expense reports while maintaining project lists and filing.

This on-site role offers a comprehensive benefits package and growth opportunities within a leading design-build firm.

Qualifications

• 3–10 years of related experience (construction administration a plus)
• Proficient in Microsoft Word and Excel
• Extremely organized, self-reliant and detail-oriented

Responsibilities

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books
• Maintain various lists for Project Managers including job lists for each region, subcontract tracking lists, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages, assembling proposal covers, tabs, company information, sell sheets
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence
• Maintain all files, including preparing new files and sending old files off site

Skills

Extremely organized

Proactive

Detail-oriented

Self-reliant

Tools

Microsoft Word

Microsoft Excel

Job description

ARCO/Murray National Construction in Emeryville, CA is seeking a detail-oriented Project Coordinator to support Project Managers with proposals, schedules, and documentation. You will prepare letters, bid instructions, meeting minutes, and expense reports while maintaining project lists and filing.

This on-site role offers a comprehensive benefits package and growth opportunities within a leading design-build firm.