Construction Admin Assistant: Scheduling & Procore

mullins; Dallas (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Holidays

Paid Vacation

401K

Job summary

Mullins Mechanical is seeking a Construction Administrative Assistant to support project management in Carrollton, GA. The role focuses on document control, scheduling, procurement, and billing, ensuring smooth office operations within a fast-paced construction environment.

The ideal candidate will display excellent communication, strong organizational skills, and meticulous attention to detail while collaborating with clients, subcontractors, and field staff. Procore experience is a plus.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to work collaboratively as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with construction management software like Procore is a plus.
• Previous administrative experience in construction is highly desirable.

Responsibilities

• Project Documentation: Assist in preparation, distribution, and organization of project documentation.
• Correspondence: Manage correspondence with clients, subcontractors, and suppliers.
• Scheduling: Coordinate project schedules, meetings, and appointments for project managers and field staff.
• Data Entry: Enter project data into software systems and maintain project files.
• Material Procurement: Assist in procurement of materials and track deliveries.
• Billing and Invoicing: Support billing by preparing invoices and tracking payments.
• Safety Compliance: Maintain safety documentation and ensure compliance on sites.
• Office Management: Answer phones, file paperwork, and order supplies.

Skills

Communication

Organization

Attention to detail

Teamwork

Microsoft Office

Education

Administrative experience in construction industry

Tools

Procore

Job description

Mullins Mechanical is seeking a Construction Administrative Assistant to support project management in Carrollton, GA. The role focuses on document control, scheduling, procurement, and billing, ensuring smooth office operations within a fast-paced construction environment.

The ideal candidate will display excellent communication, strong organizational skills, and meticulous attention to detail while collaborating with clients, subcontractors, and field staff. Procore experience is a plus.