Construction Document Coordinator | Procore & Team Mentor

Mullins Mechanical; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Mullins Mechanical in Dallas, TX is seeking a detail-focused Document Control Coordinator to support our industrial and large commercial projects. You will coordinate project documentation, maintain Procore logs, and ensure timely exchange with General Contractors.

Join a self-performing design-build contractor known for fast growth and hands-on project teams. You will mentor administrative staff, track subcontractor compliance, and help align documentation with cost, schedule, and procurement

Qualifications

• Experience in construction project coordination or document control.
• Proficiency in Procore or similar construction management platforms.
• Strong organizational and communication skills.
• Ability to mentor and train junior administrative staff.
• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.
• Detail-oriented with the ability to manage multiple documentation streams.
• Collaborative mindset with experience working across field and project teams.
• Equal Employment Opportunity: Mullins Mechanical is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and project documentation strategy during construction phases.
• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).
• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.
• Ensure timely and accurate document exchange with General Contractors.
• Track subcontractor compliance and support internal reporting.
• Collaborate with project teams to align documentation with cost, schedule, and procurement data.
• Manage closeout documentation and support warranty phase readiness.
• Occasional jobsite visits may be required.
• Additional responsibilities may be assigned as needed.

Skills

Coordination

Communication

Mentoring

Detail-oriented

Tools

Procore

MS Office

Document control systems

Job description

Mullins Mechanical in Dallas, TX is seeking a detail-focused Document Control Coordinator to support our industrial and large commercial projects. You will coordinate project documentation, maintain Procore logs, and ensure timely exchange with General Contractors.

Join a self-performing design-build contractor known for fast growth and hands-on project teams. You will mentor administrative staff, track subcontractor compliance, and help align documentation with cost, schedule, and procurement